The Request For Salary Transfer Letter is an essential document in Malaysian employment practices, typically used when an employee needs to change the bank account where their salary is deposited. This might occur due to various reasons such as switching banks, opening a new account, or closing an old one. The document must comply with Malaysian banking regulations and employment laws, particularly the Employment Act 1955 and Financial Services Act 2013. It contains crucial information including the employee's details, current and new banking information, requested effective date, and proper authorization. This formal request ensures proper documentation for audit purposes and helps maintain accurate payroll records while protecting both employer and employee interests in salary transactions.
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1. Letter Header: Sender's complete contact details including name, employee ID, and current position
2. Date and Reference: Current date and any relevant reference numbers
3. Recipient Details: HR Department/Payroll Manager's name and address
4. Subject Line: Clear indication that this is a salary transfer request
5. Opening Statement: Formal greeting and clear purpose of the letter
6. Current Banking Details: Existing bank account information where salary is being credited
7. New Banking Details: New bank account information where salary should be transferred
8. Effective Date: Requested date for the change to take effect
9. Closing Statement: Request for confirmation and appreciation
10. Signature Block: Formal signature, printed name, and employee details
1. Reason for Change: Explanation for requesting the bank change (optional unless required by company policy)
2. Previous Correspondence Reference: Reference to any previous communications about this matter
3. Copy Recipients: CC list if other departments or individuals need to be informed
4. Emergency Contact: Alternative contact details in case of queries
1. Bank Account Proof: Copy of new bank account statement or bank card as proof of account ownership
2. Identity Verification: Copy of employee ID or other identification as required by company policy
3. Bank Account Closure: Proof of old account closure (if applicable)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Public Sector
Manufacturing
Technology
Education
Healthcare
Retail
Construction
Professional Services
Telecommunications
Energy
Transportation
Hospitality
Real Estate
Agriculture
Relevant Teams
Human Resources
Payroll
Finance
Accounts
Employee Services
Compensation and Benefits
HR Operations
Financial Operations
HR Administration
Accounting
Relevant Roles
Human Resources Manager
Payroll Administrator
Finance Manager
HR Executive
Compensation and Benefits Manager
HR Director
Payroll Manager
Finance Director
HR Administrator
Accounts Payable Manager
HR Operations Manager
Financial Controller
Employee Relations Manager
HR Business Partner
Payroll Specialist
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