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Employment Termination Policy

Employment Termination Policy Template for Malaysia

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Key Requirements PROMPT example:

Employment Termination Policy

"I need an Employment Termination Policy for our Malaysian technology startup with 100 employees, including provisions for remote workers and protecting our intellectual property rights."

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Document background
The Employment Termination Policy serves as a crucial internal governance document designed to ensure consistent and legally compliant handling of employment terminations within organizations operating in Malaysia. This policy document is essential for organizations to navigate the complex requirements of Malaysian employment law, including the Employment Act 1955 and Industrial Relations Act 1967. It provides detailed guidance on various aspects of termination, from notice periods to final settlements, while ensuring compliance with local regulatory requirements. The policy is particularly important given Malaysia's strict employment protection laws and the need for proper documentation and procedures in termination cases. It should be regularly reviewed and updated to reflect any changes in legislation or business requirements.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Definitions: Clear definitions of key terms used throughout the policy including types of termination

3. Legal Framework: Reference to relevant Malaysian employment laws and regulations governing termination

4. Types of Termination: Comprehensive overview of different termination categories (resignation, retirement, dismissal, retrenchment)

5. Notice Periods: Required notice periods for different employment categories and circumstances

6. Termination Procedures: Step-by-step procedures for handling different types of termination

7. Exit Procedures: Standard procedures for employee clearance and final settlements

8. Final Payment Calculations: Guidelines for calculating final payments, including statutory benefits

9. Return of Company Property: Requirements and procedures for returning company assets and documents

10. Confidentiality Obligations: Post-employment confidentiality and data protection requirements

Optional Sections

1. Specific Industry Requirements: Additional requirements specific to regulated industries

2. Foreign Workers Provisions: Special procedures for terminating foreign workers' employment

3. Performance-Based Termination: Detailed procedures for performance-related terminations

4. Retirement Procedures: Specific procedures for handling retirement cases

5. Grievance Procedures: Process for handling termination-related grievances

6. Retrenchment Procedures: Detailed procedures for handling retrenchment exercises

Suggested Schedules

1. Termination Notice Templates: Standard templates for various types of termination notices

2. Exit Interview Forms: Standardized forms for conducting exit interviews

3. Final Settlement Checklist: Comprehensive checklist for processing final settlements

4. Handover Document Template: Template for documenting handover of duties and responsibilities

5. Company Property Checklist: List of company properties to be returned upon termination

6. Statutory Benefits Calculator: Guide for calculating statutory termination benefits

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































Clauses






























Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Energy

Transportation

Agriculture

Mining

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Finance

Administration

Relevant Roles

Chief Executive Officer

Human Resources Director

HR Manager

Legal Counsel

Department Head

Line Manager

Supervisor

HR Business Partner

Compliance Officer

Operations Manager

Finance Director

Administrative Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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