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Employee Resignation And Termination Policy

Employee Resignation And Termination Policy Template for Malaysia

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Key Requirements PROMPT example:

Employee Resignation And Termination Policy

"I need an Employee Resignation and Termination Policy for my Malaysian tech company that emphasizes intellectual property protection and includes specific provisions for remote workers, with stricter notice periods for senior technical roles and detailed digital asset handover procedures."

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Document background
The Employee Resignation And Termination Policy serves as a crucial governance document for organizations operating in Malaysia, establishing standardized procedures for all types of employment separations. This policy ensures compliance with Malaysian employment legislation, including the Employment Act 1955, Industrial Relations Act 1967, and related regulations. It provides essential guidance for handling both voluntary resignations and various forms of termination, including performance-based dismissals, redundancies, and retirement. The document outlines mandatory notice periods, final settlement calculations, exit procedures, and post-employment obligations, while incorporating necessary safeguards to protect both employer and employee interests. Organizations should implement this policy to maintain consistent handling of employment separations and minimize legal risks associated with terminations in the Malaysian context.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application within the organization

2. Definitions: Clear definitions of key terms used throughout the policy including types of termination, resignation, notice period, etc.

3. Legal Framework: Reference to relevant Malaysian employment laws and regulations that govern termination and resignation

4. Resignation Procedure: Detailed process for employee resignations including notice periods, documentation requirements, and handover procedures

5. Termination Procedure: Comprehensive guidelines for different types of termination including performance-based, misconduct, redundancy, and retirement

6. Notice Periods: Specification of required notice periods for different employee categories as per Malaysian law

7. Final Settlement: Process for calculating and settling final payments including salary, unused leave, and benefits

8. Company Property: Requirements for returning company property and settling any outstanding matters

9. Confidentiality and Non-Disclosure: Ongoing obligations regarding confidential information post-employment

10. Exit Interview: Process and requirements for conducting exit interviews

Optional Sections

1. Probationary Period Termination: Specific procedures for termination during probationary period - include if organization has probationary periods

2. Garden Leave: Provisions for garden leave arrangements - include if applicable to senior positions

3. Retirement: Specific procedures for retirement - include if organization has specific retirement policies beyond statutory requirements

4. Redundancy: Detailed procedures for redundancy situations - include if organization needs specific redundancy protocols

5. Appeals Process: Internal appeal procedures for termination decisions - include if organization offers this option

6. International Employees: Special provisions for international employees - include if organization employs foreign workers

Suggested Schedules

1. Schedule 1: Notice Period Table: Detailed table showing notice period requirements for different employee categories and years of service

2. Schedule 2: Termination Benefits Calculator: Formula and examples for calculating termination benefits based on years of service

3. Appendix A: Resignation Letter Template: Standard template for submission of resignation

4. Appendix B: Exit Clearance Checklist: Comprehensive checklist for clearing employees before their last day

5. Appendix C: Exit Interview Form: Standard form for conducting and documenting exit interviews

6. Appendix D: Handover Report Template: Template for documenting handover of responsibilities and ongoing projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































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Relevant Industries

Financial Services

Manufacturing

Technology

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Agriculture

Mining

Real Estate

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Senior Management

Operations

Administration

Training and Development

Talent Management

Payroll

Relevant Roles

Chief Executive Officer

Human Resources Director

HR Manager

Legal Counsel

Department Manager

Line Manager

Team Leader

Supervisor

HR Business Partner

HR Executive

Compliance Officer

Operations Manager

Administrative Manager

Employee Relations Manager

Talent Management Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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