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Employment Termination Policy Template for New Zealand

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Key Requirements PROMPT example:

Employment Termination Policy

"I need an Employment Termination Policy for my fast-growing technology company of 200 employees, with specific focus on protecting intellectual property and handling remote worker terminations, to be implemented by March 2025."

Document background
The Employment Termination Policy serves as a crucial governance document for organizations operating in New Zealand, providing a framework for managing the end of employment relationships in compliance with local employment law. This policy is essential for ensuring consistent and lawful handling of all types of employment terminations, from voluntary resignations to dismissals and redundancies. It incorporates requirements from key New Zealand legislation including the Employment Relations Act 2000, Human Rights Act 1993, and Privacy Act 2020, while providing practical guidance for employers and managers. The Employment Termination Policy helps organizations minimize legal risks, maintain professional standards, and protect both employer and employee interests during the termination process.
Suggested Sections

1. Purpose and Scope: Defines the policy's objectives and to whom it applies within the organization

2. Definitions: Clear definitions of key terms used throughout the policy, including types of termination

3. Legal Framework: Reference to relevant NZ legislation and employment standards that govern termination

4. Types of Termination: Overview of different termination categories (resignation, dismissal, redundancy, etc.)

5. Notice Periods: Required notice periods for different types of termination and positions

6. Procedural Requirements: Step-by-step procedures for handling different types of termination

7. Final Pay and Entitlements: Process for calculating and paying final wages, leave, and other entitlements

8. Return of Company Property: Requirements and procedures for returning company assets and equipment

9. Confidentiality and Ongoing Obligations: Post-employment obligations regarding confidential information

10. Exit Procedures: Standard exit processes including interviews, handovers, and documentation

Optional Sections

1. Garden Leave: Procedures for placing employees on garden leave during notice periods - include for senior roles

2. Redundancy Provisions: Detailed redundancy procedures and entitlements - include if organization offers redundancy benefits

3. Performance Management: Link to performance management procedures leading to termination - include if not covered in separate policy

4. Dispute Resolution: Internal dispute resolution procedures - include if not covered in separate policy

5. Medical Incapacity: Procedures for termination due to medical conditions - include if not covered elsewhere

6. Fixed-term Contracts: Specific provisions for ending fixed-term contracts - include if organization uses fixed-term employees

Suggested Schedules

1. Schedule 1: Termination Checklist: Detailed checklist for managers to ensure all termination steps are completed

2. Schedule 2: Exit Interview Template: Standard format for conducting and documenting exit interviews

3. Schedule 3: Final Pay Calculation Guide: Guide for calculating final pay including leave entitlements

4. Appendix A: Template Letters: Templates for termination-related correspondence

5. Appendix B: Property Return Form: Checklist for recording return of company property

6. Appendix C: Confidentiality Reminder: Template document outlining ongoing confidentiality obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































Clauses






























Relevant Industries

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Financial Services

Hospitality

Construction

Non-profit

Public Sector

Transportation

Agriculture

Mining

Media and Entertainment

Relevant Teams

Human Resources

Legal

Senior Management

Operations

Finance

Compliance

People and Culture

Administration

Corporate Services

Relevant Roles

Chief Executive Officer

Human Resources Director

HR Manager

Legal Counsel

Department Manager

Line Manager

Team Leader

Operations Manager

Chief Financial Officer

Chief Operating Officer

HR Business Partner

Employment Relations Specialist

Compliance Officer

People and Culture Manager

Managing Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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