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Employment Termination Policy
"I need an Employment Termination Policy for my fast-growing technology company of 200 employees, with specific focus on protecting intellectual property and handling remote worker terminations, to be implemented by March 2025."
1. Purpose and Scope: Defines the policy's objectives and to whom it applies within the organization
2. Definitions: Clear definitions of key terms used throughout the policy, including types of termination
3. Legal Framework: Reference to relevant NZ legislation and employment standards that govern termination
4. Types of Termination: Overview of different termination categories (resignation, dismissal, redundancy, etc.)
5. Notice Periods: Required notice periods for different types of termination and positions
6. Procedural Requirements: Step-by-step procedures for handling different types of termination
7. Final Pay and Entitlements: Process for calculating and paying final wages, leave, and other entitlements
8. Return of Company Property: Requirements and procedures for returning company assets and equipment
9. Confidentiality and Ongoing Obligations: Post-employment obligations regarding confidential information
10. Exit Procedures: Standard exit processes including interviews, handovers, and documentation
1. Garden Leave: Procedures for placing employees on garden leave during notice periods - include for senior roles
2. Redundancy Provisions: Detailed redundancy procedures and entitlements - include if organization offers redundancy benefits
3. Performance Management: Link to performance management procedures leading to termination - include if not covered in separate policy
4. Dispute Resolution: Internal dispute resolution procedures - include if not covered in separate policy
5. Medical Incapacity: Procedures for termination due to medical conditions - include if not covered elsewhere
6. Fixed-term Contracts: Specific provisions for ending fixed-term contracts - include if organization uses fixed-term employees
1. Schedule 1: Termination Checklist: Detailed checklist for managers to ensure all termination steps are completed
2. Schedule 2: Exit Interview Template: Standard format for conducting and documenting exit interviews
3. Schedule 3: Final Pay Calculation Guide: Guide for calculating final pay including leave entitlements
4. Appendix A: Template Letters: Templates for termination-related correspondence
5. Appendix B: Property Return Form: Checklist for recording return of company property
6. Appendix C: Confidentiality Reminder: Template document outlining ongoing confidentiality obligations
Authors
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Financial Services
Hospitality
Construction
Non-profit
Public Sector
Transportation
Agriculture
Mining
Media and Entertainment
Human Resources
Legal
Senior Management
Operations
Finance
Compliance
People and Culture
Administration
Corporate Services
Chief Executive Officer
Human Resources Director
HR Manager
Legal Counsel
Department Manager
Line Manager
Team Leader
Operations Manager
Chief Financial Officer
Chief Operating Officer
HR Business Partner
Employment Relations Specialist
Compliance Officer
People and Culture Manager
Managing Director
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