The End of Probation Letter is a crucial document in the Maltese employment relationship, typically issued at the conclusion of an employee's probationary period, which under Maltese law can extend up to 6 months for most positions or up to 12 months for senior roles. The document serves multiple purposes: it formally communicates the outcome of the probationary period, confirms any changes to employment terms, and establishes the employee's status moving forward. This letter must comply with Malta's Employment and Industrial Relations Act and related employment regulations, making it a legally significant document that forms part of the employee's permanent employment record. It should be issued before the probation period ends to ensure proper notice is given if the outcome is not favorable.
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1. Letter Header: Company letterhead, date, and formal business letter formatting
2. Addressee Details: Employee's full name and address
3. Subject Line: Clear indication that this is regarding completion of probationary period
4. Confirmation of Probation Outcome: Clear statement of whether the employee has successfully completed their probation
5. Probation Period Details: Confirmation of the probation period dates and duration
6. Employment Status Update: Confirmation of permanent employment status or other outcome
7. Next Steps: Information about what happens next, including any immediate actions required
8. Signature Block: Name, title, and signature of the authorized company representative
1. Changes to Terms: Details of any changes to employment terms that take effect after probation (such as benefits, salary adjustments)
2. Performance Feedback Summary: Brief overview of performance during probation, if relevant
3. Extension Notice: Used only if probation period is being extended, including reasons and new end date
4. Termination Details: Used only if employment is being terminated, including notice period and final payment information
5. Acknowledgment Section: Space for employee signature if receipt confirmation is required
1. Updated Employment Terms: If applicable, a detailed list of any changes to employment terms post-probation
2. Performance Evaluation Form: If relevant, a copy of the final probation performance evaluation
3. Handover Documents: In case of termination, any relevant handover or final documentation requirements
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