The Beneficial Owner Declaration Form is a mandatory compliance document required by Maltese law for all corporate and legal entities registered in Malta. It was introduced to implement EU Anti-Money Laundering Directives and enhance transparency in corporate ownership structures. The form must be submitted to the Malta Business Registry when a company is incorporated, when beneficial ownership changes occur, or when annual returns are filed. It requires detailed information about individuals who own or control more than 25% of an entity, either directly or indirectly, including their personal information, the nature of their control, and supporting documentation. This declaration helps authorities combat money laundering, terrorist financing, and tax evasion while ensuring Malta's compliance with international transparency standards.
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1. Declaration Details: Information about the declaration date, type (new/update), and reference numbers
2. Entity Information: Details of the legal entity for which beneficial ownership is being declared, including registration number, legal form, and registered address
3. Beneficial Owner Information: Detailed information about each beneficial owner including full name, date of birth, nationality, residential address, identification document details
4. Nature and Extent of Beneficial Interest: Description of how beneficial ownership is held (direct/indirect shareholding, voting rights, control) and percentage of ownership
5. Declaration of Truth: Formal statement confirming the accuracy of the information provided
6. Data Protection Notice: Information about how the personal data will be processed, stored, and shared as per GDPR requirements
1. Senior Managing Official Details: Required when no beneficial owner can be identified or verified, listing details of senior management
2. Chain of Ownership: Required when beneficial ownership is held through multiple layers of ownership or control
3. Trust Structure Details: Required when beneficial ownership involves trust structures, including details of trustees, settlors, and beneficiaries
4. Nominee Declaration: Required when shares are held by nominee shareholders, detailing the ultimate beneficial owner
1. Schedule 1: Identification Documents: Checklist and copies of required identification documents for beneficial owners
2. Schedule 2: Ownership Structure Chart: Visual representation of the ownership and control structure
3. Schedule 3: Additional Beneficial Owners: Template for declaring multiple beneficial owners if space in main form is insufficient
4. Appendix A: Supporting Documents Checklist: List of required supporting documents and verification of their submission
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Investment Services
Gaming
Corporate Services
Trust Services
Real Estate
Maritime
Professional Services
Healthcare
Retail and Commerce
Manufacturing
Technology
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Secretarial
Risk Management
Corporate Services
Regulatory Affairs
Administration
Finance
Executive Management
Corporate Governance
Relevant Roles
Company Secretary
Compliance Officer
Legal Counsel
Corporate Services Manager
Risk Manager
Money Laundering Reporting Officer (MLRO)
Director of Legal Affairs
Regulatory Compliance Manager
Due Diligence Officer
Corporate Governance Officer
Managing Director
Chief Executive Officer
Chief Financial Officer
Company Director
Administrative Officer
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