Beneficial Owner Declaration Form

Beneficial Owner Declaration Form Template for Qatar

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Key Requirements PROMPT example:

"I need a Beneficial Owner Declaration Form for registering a new Qatar-based technology startup with three international shareholders, each holding over 20% ownership, to be submitted to the Qatar Financial Centre by March 2025."

Document background

The Beneficial Owner Declaration Form is a mandatory compliance document required by Qatar's regulatory framework, specifically under Law No. 1 of 2020 and Law No. 20 of 2019. This form must be submitted by all legal entities operating in Qatar to disclose their beneficial ownership structure, identifying individuals who ultimately own or control the entity. It forms part of Qatar's commitment to international standards of transparency and anti-money laundering efforts. The document must be updated whenever there are changes in beneficial ownership and requires detailed information about owners holding 20% or more of shares or voting rights, or those exercising control through other means. The form supports Qatar's efforts to maintain a comprehensive beneficial ownership registry and ensures compliance with international financial transparency standards.

Suggested Sections

1. Declaration Details: Basic information about the declaration including date, form reference number, and type of submission (new/update)

2. Legal Entity Information: Details of the entity for which beneficial ownership is being declared, including full legal name, registration number, and registered address

3. Declarant Information: Details of the person making the declaration, including their relationship to the entity and contact information

4. Beneficial Owner Details: Core section listing all beneficial owners, including personal information, nationality, residence, percentage of ownership or control

5. Nature of Beneficial Ownership: Specification of how beneficial ownership or control is exercised (direct ownership, indirect ownership, control rights, etc.)

6. Chain of Ownership: Description of the ownership structure showing how beneficial ownership is derived

7. Certification: Declaration of truth and completeness of information provided, with space for signature and date

8. Document Checklist: List of required supporting documents that must be submitted with the form

Optional Sections

1. Corporate Beneficial Owners: Additional section for when beneficial owners include corporate entities, used when there are institutional investors or corporate shareholders

2. Trust Structure Details: Required when beneficial ownership involves trust arrangements, including details of trustees, settlors, and beneficiaries

3. State Ownership Declaration: Special section for entities that are partially or fully owned by government bodies

4. Nominee Arrangements: Details of any nominee shareholders or directors, if applicable

5. Change History: Section for documenting changes in beneficial ownership, used when updating existing declarations

Suggested Schedules

1. Schedule 1 - Supporting Documentation: List and copies of all identity documents, proof of address, and other supporting materials for beneficial owners

2. Schedule 2 - Ownership Structure Chart: Visual representation of the complete ownership structure including all intermediate entities

3. Schedule 3 - Register of Beneficial Owners: Detailed register showing historical and current beneficial ownership information

4. Appendix A - Definitions: Detailed definitions of terms used in the declaration, aligned with Qatari law

5. Appendix B - Guidance Notes: Instructions for completing the form and understanding obligations under Qatari law

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Authors

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