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Beneficial Owner Declaration Form for the United Kingdom

Beneficial Owner Declaration Form Template for England and Wales

A Beneficial Owner Declaration Form is a legal document used in England and Wales to declare and record the ultimate beneficial ownership of companies and other legal entities. It complies with the requirements set out in the Companies Act 2006, Money Laundering Regulations 2017, and the Economic Crime Act 2022. The form captures detailed information about individuals who own or control 25% or more of an entity, either directly or indirectly, and helps maintain transparency in corporate ownership structures.

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What is a Beneficial Owner Declaration Form?

The Beneficial Owner Declaration Form is a crucial compliance document required under English and Welsh law to ensure transparency in corporate ownership structures. This form is typically required when establishing new companies, updating ownership information, or during significant corporate transactions. It contains detailed information about individuals who ultimately own or control the entity, including their personal details, nature and extent of their control, and any relevant corporate structure information. The form helps organizations comply with anti-money laundering regulations, Companies House requirements, and international transparency standards.

What sections should be included in a Beneficial Owner Declaration Form?

1. Declaration Header: Form title, date, and reference number for the declaration

2. Declarant Information: Full details of the person making the declaration including name, position, contact information and authority to declare

3. Entity Information: Legal entity details including registered name, number, address, jurisdiction of incorporation and business activities

4. Beneficial Ownership Details: Comprehensive information about beneficial owners including personal details, nature and extent of ownership/control, and date acquired

5. Verification Statement: Formal declaration confirming the accuracy of information provided and understanding of legal obligations

What sections are optional to include in a Beneficial Owner Declaration Form?

1. Corporate Structure Diagram: Visual representation of ownership structure for complex entities with multiple layers of ownership

2. Additional Controllers: Information about indirect controllers and persons with significant influence or control

3. Trust Information: Additional details required when beneficial ownership involves trust structures

What schedules should be included in a Beneficial Owner Declaration Form?

1. Schedule 1 - Supporting Documents List: Comprehensive list of all documents provided as evidence of beneficial ownership

2. Schedule 2 - Identity Verification Documents: Details and copies of identification documents for beneficial owners

3. Schedule 3 - Corporate Structure Documentation: Additional documentation evidencing the ownership chain and corporate structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions






























Clauses




















Industries

Companies Act 2006: Primary UK legislation governing company law, particularly Part 21A which deals with PSC (People with Significant Control) registers and beneficial ownership transparency requirements

Economic Crime Act 2022: Recent legislation focusing on transparency and enforcement, including new requirements for beneficial ownership declarations and overseas entities

MLR 2017: Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017 - Sets out detailed requirements for beneficial ownership verification and due diligence

Register of Overseas Entities: Regulations requiring foreign entities owning UK property to declare their beneficial owners to Companies House

FATF Recommendations: International standards on combating money laundering and terrorism financing, providing framework for beneficial ownership transparency

5th EU AML Directive: European Union directive influencing UK beneficial ownership regulations, despite Brexit, as UK law maintains alignment with these standards

Companies House Guidelines: Official requirements for PSC registration and beneficial ownership reporting to the UK company registry

FCA Guidance: Financial Conduct Authority's regulatory guidance on beneficial ownership reporting and verification requirements

HMRC Requirements: Tax authority guidelines on beneficial ownership reporting for tax compliance and transparency purposes

UK Data Protection Act 2018: Legislation governing how personal information in beneficial ownership declarations must be handled and protected

Ownership Threshold: Standard 25% ownership or voting rights threshold for determining beneficial ownership under UK law

Control Types: Different forms of control that constitute beneficial ownership: shares, voting rights, board influence, and other significant control mechanisms

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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