The Tenancy Termination Letter is a crucial document used in Indonesian property law to formally end a rental agreement. It serves as official documentation of the intent to terminate a lease, whether initiated by the landlord or tenant, and must comply with the Indonesian Civil Code (KUH Perdata) and local property regulations. This document is essential when either party wishes to end a tenancy agreement, whether at the end of its term or during the rental period, subject to agreed notice periods. The letter typically includes key information such as property details, termination date, handover arrangements, and provisions for settling any outstanding matters. It's particularly important in Indonesia where formal written communication is required for legal validity and where specific regional regulations may apply to rental terminations. The document can be used for both residential and commercial properties, ensuring clear communication and legal compliance in the termination process.
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1. Sender's Details: Full name and address of the tenant/landlord sending the termination notice
2. Date: The date when the termination notice is written
3. Recipient's Details: Full name and address of the landlord/tenant receiving the termination notice
4. Subject Line: Clear indication that this is a tenancy termination notice
5. Property Details: Complete address and description of the rental property
6. Termination Declaration: Clear statement of intent to terminate the tenancy agreement
7. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice period requirements
8. Key Handover Arrangements: Proposed date and process for returning keys and conducting final inspection
9. Signature Block: Space for signature, name, and date of the sender
1. Reason for Termination: Explanation of why the tenancy is being terminated, used when required by agreement or when maintaining professional relationships
2. Security Deposit Return: Details about the security deposit return process, used when a deposit was paid at the start of tenancy
3. Outstanding Payments: Section addressing any pending rent or utility payments, used when there are financial matters to resolve
4. Property Condition: Statement about the condition the property will be left in, used in cases where there are specific requirements or concerns
5. Forwarding Address: New address for future correspondence, used when sender is the tenant moving to a new location
1. Copy of Original Tenancy Agreement: Attachment of the original lease agreement for reference
2. Proof of Rent Payments: Documentation showing rent payment history and that all payments are up to date
3. Property Inventory List: List of property contents and their condition, if applicable
4. Utility Bills: Copies of latest utility bills showing current status of payments
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