The Reference Confirmation Letter is a crucial document in Indonesian professional contexts, commonly required during job applications, visa processes, or financial applications. This document type must adhere to Indonesian legal requirements, particularly the Manpower Law and data protection regulations. It serves to formally verify employment details while protecting both the employer's and employee's interests. The Reference Confirmation Letter typically includes verified employment dates, positions held, and may contain performance information when authorized. It's particularly important in Indonesia where formal documentation of employment history is often required for various administrative and professional purposes. The document should be drafted carefully to ensure compliance with local labor laws while providing accurate and relevant information to the requesting party.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date and Reference Number: Current date and internal reference number for tracking purposes
3. Recipient Details: Name and address of the requesting party or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is a Reference Confirmation Letter
5. Employee Information: Basic details including full name, ID number (if applicable), and position held
6. Employment Period: Confirmation of start and end dates of employment
7. Role Description: Brief description of main responsibilities and role within the organization
8. Signature Block: Name, position, and signature of authorized representative, company stamp
1. Performance Assessment: Brief evaluation of employee's performance, used when specifically requested and permitted by company policy
2. Reason for Separation: Statement of why employment ended, included only if mutually agreed and positive/neutral
3. Salary Information: Last held salary and benefits, included only if specifically authorized by the employee
4. Project Involvement: Key projects or achievements, included for senior positions or when specifically relevant
5. Rehire Eligibility: Statement about eligibility for rehire, included only if positive and company policy permits
1. Employment History Appendix: Detailed listing of positions held and dates if employee had multiple roles
2. Training Certificates: List or copies of relevant professional certifications obtained during employment
3. Project Summary: Detailed overview of major projects, typically for technical or senior positions
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Professional Services
Retail
Healthcare
Education
Construction
Hospitality
Transportation and Logistics
Energy and Resources
Telecommunications
Public Sector
Consumer Goods
Agriculture
Relevant Teams
Human Resources
Legal
Compliance
Corporate Secretariat
Senior Management
Administration
Operations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
Department Head
Managing Director
HR Business Partner
HR Administrator
Company Secretary
Chief Human Resources Officer
Legal Manager
Operations Manager
General Manager
Regional Director
Country Manager
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