The Move Out Letter is a crucial document in Indonesian property rental processes, required by local housing regulations and the Indonesian Civil Code. It serves as formal notification from a tenant to a landlord or property manager regarding the intention to vacate a rental property. This document should be used when a tenant plans to end their tenancy, whether at the natural conclusion of a lease or in cases of early termination. The letter typically includes specific details such as the intended move-out date, property address, forwarding contact information, and requests for property inspection. Under Indonesian law, this document helps protect both parties' rights and initiates the formal process of lease termination, security deposit return, and property handover.
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1. Sender's Details: Full name and current contact information of the tenant
2. Recipient's Details: Name and address of the landlord or property manager
3. Property Details: Complete address and unit number of the rental property being vacated
4. Notice of Vacation: Clear statement of intention to move out and the intended final date of occupancy
5. Current Lease Reference: Reference to the existing lease agreement including its date and any relevant terms regarding move-out notice
6. Property Inspection Request: Request for final inspection and proposed dates/times
7. Forwarding Address: New address for future correspondence and security deposit return
8. Signature and Date: Formal signature of the tenant(s) and date of the letter
1. Reason for Moving Out: Include when required by lease terms or when the move is due to specific circumstances that need documentation
2. Maintenance Issues: List of any existing maintenance issues or damage that needs to be addressed, if applicable
3. Security Deposit: Specific references to security deposit return expectations when there are special circumstances or agreements
4. Utility Transfer: Details about utility account transfers or terminations when these are managed through the landlord
5. Early Termination Details: Include when moving out before the lease end date, explaining circumstances and proposed resolution
1. Move-Out Checklist: Detailed list of cleaning and maintenance requirements provided by the landlord
2. Property Condition Photos: Documentation of the current condition of the property
3. Utility Account Information: List of utility accounts and their status
4. Lease Agreement Copy: Copy of the original lease agreement for reference
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