The Lateral Transfer Letter is a crucial document in Indonesian employment practice, used when an employee is being moved to a different position, department, or location within the same organization without changing their employment level. This document ensures compliance with Indonesian Labor Law (Law No. 13 of 2003 on Manpower) and related regulations while facilitating internal mobility. The letter formally communicates the transfer details, including new role specifications, reporting relationships, effective date, and any modifications to employment terms. It serves as an official record of the transfer agreement between the employer and employee, protecting both parties' interests and maintaining clear documentation for HR records. The document is particularly important in Indonesia's legal context, where formal documentation of employment changes is required for regulatory compliance and employee protection.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Opening Statement: Reference to current employment and introduction of transfer purpose
3. Transfer Details: Specific information about the new position, department, and location
4. Effective Date: Clear statement of when the transfer will take effect
5. Reporting Relationship: Information about the new supervisor or reporting structure
6. Terms and Conditions: Confirmation of whether existing employment terms remain unchanged or specification of any modifications
7. Acknowledgment Request: Request for the employee to acknowledge and accept the transfer
8. Closing: Formal closing with contact information for questions and signature block
1. Compensation Changes: Include when the transfer involves any modifications to salary, benefits, or allowances
2. Relocation Support: Include when the transfer involves physical relocation requiring company support
3. Transition Period: Include when there needs to be a handover period or phased transition
4. International Considerations: Include for cross-border transfers addressing visa, work permits, or international assignments
5. Project Completion Clause: Include when transfer is contingent on completion of current projects or responsibilities
6. Training Requirements: Include when the new position requires specific training or certification
1. New Job Description: Detailed description of the new role, responsibilities, and expectations
2. Benefits Summary: Summary of any modified or new benefits package if applicable
3. Organization Chart: Visual representation of the new department structure and reporting lines
4. Relocation Package Details: Detailed breakdown of relocation assistance if applicable
5. Required Documentation Checklist: List of documents needed for the transfer process
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Financial Services
Technology
Retail
Healthcare
Education
Mining
Construction
Telecommunications
Professional Services
Hospitality
Energy
Agriculture
Transportation
Consumer Goods
Relevant Teams
Human Resources
Legal
Compliance
Administration
Employee Relations
Talent Management
Operations
Corporate Services
Personnel Management
Industrial Relations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Division Head
Regional Manager
Branch Manager
Project Manager
Operations Manager
General Manager
Chief Human Resources Officer
Talent Management Specialist
Employee Relations Manager
Compliance Officer
Administrative Manager
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