The Lateral Transfer Letter is a crucial document used in German employment contexts to formalize an employee's movement to a different position within the same legal entity. It serves as an addendum to the existing employment agreement, documenting changes in role, responsibilities, and any modified terms while explicitly maintaining employment continuity. This document is particularly important in Germany due to specific requirements under German labor law regarding documentation of employment terms (Nachweisgesetz) and potential works council consultation requirements. It should be used whenever an employee is moving to a different position internally, whether horizontal or vertical, and must carefully balance the modification of specific terms while preserving overall employment continuity and existing rights.
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1. Letter Header and Date: Company letterhead, date, and employee's address details
2. Current Role Reference: Reference to current position and employment agreement date
3. New Position Details: Specific details of the new role, including title, department, and reporting line
4. Transfer Effective Date: Clear statement of when the transfer takes effect
5. Location of Work: Specification of new work location if changed
6. Compensation and Benefits: Confirmation of any changes to salary, benefits, or other compensation elements
7. Continuity of Employment: Confirmation that the transfer does not affect employment continuity
8. Existing Terms Confirmation: Reference to continuing validity of existing employment agreement terms
9. Acceptance Section: Space for employee signature and date to indicate acceptance
1. Probationary Period: Include if a new probationary period applies to the transfer position
2. Working Hours: Include if there are changes to working hours or patterns
3. Travel Requirements: Include if the new position involves different travel expectations
4. Training Requirements: Include if specific training or certifications are required for the new position
5. Collective Agreement Reference: Include if the transfer affects applicable collective agreements
6. Works Council Approval: Include if works council approval has been obtained (where applicable)
1. Job Description: Detailed description of the new role and responsibilities
2. Benefits Summary: If there are changes to benefits, a detailed summary of the new benefits package
3. Organizational Chart: Shows the new position within the organizational structure
4. Special Terms: Any special terms or conditions specific to the new role
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Manufacturing
Financial Services
Professional Services
Healthcare
Retail
Telecommunications
Automotive
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Education
Media and Entertainment
Logistics
Pharmaceuticals
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Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Talent Management
HR Operations
HR Information Systems
Employee Services
Workforce Management
Relevant Roles
Human Resources Director
HR Manager
HR Business Partner
Legal Counsel
Employment Lawyer
Compliance Officer
HR Administrator
Talent Management Specialist
Personnel Manager
Employee Relations Manager
HR Operations Manager
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Employment Law Specialist
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