An Appraisal Transfer Letter is utilized when there is a need to share employee performance evaluations between organizations or departments, typically during internal transfers, secondments, or when an employee moves to a new employer while maintaining professional relationships with the previous one. The document is specifically designed to comply with German legal requirements, including the Federal Data Protection Act (BDSG), GDPR, and relevant employment laws. It contains essential information about the scope of transfer, data protection measures, and usage limitations of the appraisal information. The letter ensures transparent and compliant handling of sensitive employee data while respecting both the employee's rights and the legitimate interests of the involved organizations.
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1. Sender Details: Complete contact information of the sending organization
2. Recipient Details: Complete contact information of the receiving organization
3. Employee Identification: Clear identification of the employee whose appraisal is being transferred
4. Purpose Statement: Clear statement of the purpose for transferring the appraisal
5. Data Protection Notice: Statement regarding GDPR compliance and data protection measures
6. Transfer Authorization: Explicit statement of authorization to transfer the appraisal
7. Confidentiality Statement: Statement regarding the confidential nature of the information
8. Closing and Signature: Formal closing, date, and signature block
1. Employee Consent Reference: Reference to separate employee consent form - required if not already covered in employee's contract or previous agreements
2. Works Council Notice: Reference to works council notification - required if works council exists and has rights regarding appraisal transfers
3. Transfer Conditions: Any specific conditions or limitations on the use of the transferred appraisal - include if there are special restrictions
4. Time Limitation: Specific period for which the transfer authorization is valid - include if the transfer is not permanent
5. Return/Destruction Clause: Instructions for handling the appraisal after its intended use - include if required by company policy
1. Employee Appraisal Document: The actual appraisal document being transferred
2. Employee Consent Form: Signed consent from employee for the transfer (if separate from main letter)
3. Data Processing Agreement: If required under GDPR for the specific transfer circumstances
4. Transfer Protocol: Document tracking the chain of custody for the appraisal transfer
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Professional Services
Healthcare
Education
Retail
Telecommunications
Construction
Automotive
Consulting
Energy
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Personnel Administration
Employee Relations
Recruitment
Talent Management
Corporate Secretariat
Operations
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Data Protection Officer
Compliance Manager
HR Business Partner
Personnel Administrator
Employee Relations Manager
Recruitment Manager
Talent Acquisition Specialist
Department Manager
Line Manager
Corporate Secretary
HR Operations Manager
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