The Student Transfer Letter is a crucial document in the Indonesian education system, required when a student needs to move from one educational institution to another. This document is mandated by Indonesian education regulations, particularly under Law No. 20 of 2003 on the National Education System and related ministerial regulations. It serves multiple purposes: officially releasing the student from their current institution, confirming their academic and behavioral standing, and providing necessary information to the receiving institution. The letter must include specific administrative details, academic records, and supporting documentation as required by Indonesian education authorities. It is typically used during academic year transitions, family relocations, or when students seek different educational programs, and must be processed through proper administrative channels to maintain educational continuity and compliance with national standards.
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1. Header Information: Official letterhead, reference number, date, and subject line identifying the document as a Student Transfer Letter
2. Recipient Details: Name and address of the receiving school/institution
3. Student Information: Complete student details including full name, student ID, date of birth, and current grade/level
4. Current School Information: Details of the current school, including registration number and accreditation status
5. Transfer Request Details: Specific information about the transfer including reason, intended transfer date, and target grade/level
6. Academic Standing: Statement of student's current academic status, including completion of required credits or subjects
7. Behavioral Statement: Confirmation of good standing regarding student conduct and discipline
8. Authorization: Signature section for school principal/authorized official with official stamp
1. Special Achievement Record: Include when student has notable academic, sports, or extracurricular achievements that may be relevant for the receiving institution
2. Health Information: Include when student has specific health conditions that need attention or continuing care
3. Outstanding Obligations: Include if there are any pending financial or administrative matters to be resolved
4. Special Accommodation Requirements: Include when student requires specific learning support or physical accommodations
5. Parent/Guardian Consent: Include for students under 18 or when specifically required by receiving institution
1. Academic Transcript: Official record of student's academic performance and completed subjects
2. Attendance Record: Documentation of student's attendance history
3. Student Health Record: Copy of student's health and immunization records
4. Previous Certificates: Copies of any relevant educational certificates or achievements
5. Identity Documents: Copies of student's ID card, birth certificate, and/or family card (Kartu Keluarga)
Relevant legal definitions
Clauses
Relevant Industries
Education
Primary Education
Secondary Education
Higher Education
Special Education
International Education
Educational Administration
School Management
Student Services
Relevant Teams
Administration
Academic Affairs
Student Services
Admissions
Registration
Compliance
Student Records
International Office
Front Office
Educational Support
Relevant Roles
School Principal
Academic Director
Admissions Officer
Student Affairs Coordinator
Administrative Secretary
Education Consultant
Registrar
Enrollment Manager
Student Services Officer
Academic Coordinator
Compliance Officer
Education Administrator
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