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The Professional Reference Letter is a critical document in Hong Kong's business environment, used to provide formal verification and evaluation of an individual's professional experience and capabilities. It must be drafted in compliance with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and employment laws. This document is typically requested during job applications, visa processes, academic applications, or professional certification procedures. The letter should include specific details about the working relationship, performance evaluation, and professional capabilities while maintaining objectivity and accuracy. Given Hong Kong's status as an international business hub, these letters often need to meet both local and international standards while avoiding potential legal issues related to privacy, defamation, or discrimination.

1. Letterhead and Date: Official letterhead of the company/organization and current date

2. Recipient Details: Full name and address of the recipient or 'To Whom It May Concern'

3. Professional Relationship Statement: Clear statement of the relationship between the referee and the subject, including duration and capacity of working relationship

4. Employment Details: Subject's job title, employment duration, and key responsibilities

5. Performance Assessment: Evaluation of the subject's performance, skills, and competencies

6. Character Reference: Brief statement about the subject's personal qualities and work ethic

7. Closing Statement: Statement of recommendation and willingness to provide further information

8. Signature Block: Referee's full name, title, contact information, and signature