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The Professional Reference Letter is a essential document in New Zealand's professional landscape, used to support job applications, academic admissions, professional certifications, or immigration processes. It serves as a third-party validation of an individual's professional capabilities, character, and achievements. The document must comply with New Zealand legislation, including the Privacy Act 2020, Employment Relations Act 2000, and Defamation Act 1992. Reference letters typically include information about the nature and duration of the professional relationship, specific examples of the candidate's skills and achievements, and an assessment of their character and work ethic. The referee must be someone with direct professional experience working with the subject, usually a current or former supervisor, colleague, or professional associate.

1. Letter Header: Includes referee's name, title, organization, and contact details

2. Date and Recipient Details: Current date and recipient's details if specific (or 'To Whom It May Concern')

3. Opening Statement: Establishes the purpose of the letter and relationship with the candidate

4. Duration and Nature of Relationship: Details how long and in what capacity the referee has known the candidate

5. Performance and Skills Assessment: Specific examples of the candidate's skills, achievements, and contributions

6. Character Assessment: Overview of the candidate's personal qualities and work ethic

7. Closing Statement: Strong recommendation and invitation for further contact

8. Signature Block: Referee's signature, name, title, and contact information