The Reference Consent Form is a crucial document in Hong Kong's employment landscape, designed to facilitate the reference checking process while ensuring compliance with local privacy and employment laws. This document becomes necessary when an individual needs to authorize their current or former employer to provide employment references to prospective employers or other authorized parties. The form must align with the Personal Data (Privacy) Ordinance (Cap. 486) and incorporate specific provisions for data protection and consent management. It typically includes details about the scope of information that can be shared, the duration of consent, and the rights of the reference subject. The Reference Consent Form serves as a protective mechanism for all parties involved, establishing clear boundaries for information sharing while maintaining legal compliance in Hong Kong's jurisdiction.
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1. Personal Details: Subject's full name, contact information, and any relevant identification details as required by Hong Kong law
2. Reference Provider Details: Current/former employer or reference provider's information, including company name, contact person, and position
3. Scope of Consent: Clear specification of what information the subject agrees to have shared, including employment dates, job titles, responsibilities, and performance
4. Data Protection Notice: Statement regarding how the personal data will be handled in accordance with the Personal Data (Privacy) Ordinance
5. Duration of Consent: Specification of how long the consent remains valid and any expiration dates
6. Declaration: Subject's confirmation of understanding and voluntary consent, including acknowledgment of rights under privacy laws
7. Signature Block: Space for subject's signature, date, and witness signature if required
1. Specific Exclusions: Section listing any specific information that the subject does not consent to be shared, used when the subject wants to restrict certain information
2. Third Party Recipients: List of specific organizations or individuals authorized to receive the reference, used when reference sharing needs to be restricted to named parties
3. Language Declaration: Declaration that the subject understands the content in their preferred language, used when the subject's primary language is not English or Chinese
4. Revocation Rights: Detailed explanation of how consent can be withdrawn, used in cases where ongoing or multiple references may be provided
1. Schedule 1 - Authorized Information Checklist: Detailed checklist of specific information categories that may be shared, allowing subject to select or deselect specific items
2. Schedule 2 - Privacy Policy Summary: Summary of relevant privacy policy points and data protection measures applicable to the reference process
3. Appendix A - Rights Summary: Summary of the subject's rights under Hong Kong privacy laws regarding their personal data and references
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Professional Services
Technology
Healthcare
Education
Retail
Manufacturing
Construction
Hospitality
Legal Services
Telecommunications
Insurance
Real Estate
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Data Protection
Recruitment
Employee Relations
Corporate Governance
Personnel Administration
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
Privacy Officer
Recruitment Manager
HR Business Partner
Employment Relations Manager
Data Protection Officer
Personnel Administrator
HR Coordinator
Talent Acquisition Specialist
HR Operations Manager
Legal Manager
Corporate Secretary
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