The Reference Consent Form is essential in Austrian employment contexts where reference checks are part of hiring processes. This document is designed to comply with Austrian employment law, the Austrian Data Protection Act (DSG), and EU GDPR requirements. It should be used whenever an employee needs to authorize the sharing of their employment reference information with potential employers or other authorized parties. The form covers consent for sharing performance information, employment dates, job responsibilities, and other relevant employment details. It's particularly important given Austria's strict data protection regulations and the legal requirement for employers to provide references (Arbeitszeugnis) upon request. The Reference Consent Form protects both the reference provider and the subject by clearly defining the scope of information that can be shared and ensuring all data sharing complies with relevant privacy laws.
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1. Reference Provider Details: Full name, position, and contact information of the person/organization providing the reference
2. Reference Subject Details: Full name and relevant identification details of the person about whom the reference will be given
3. Purpose of Reference: Clear statement of the intended use of the reference and who may request it
4. Scope of Consent: Specific information that the reference provider is authorized to disclose
5. Duration of Consent: Period for which the consent remains valid
6. Data Protection Notice: Information about how personal data will be processed, stored, and protected in accordance with GDPR
7. Rights of the Data Subject: Information about the right to withdraw consent and other GDPR rights
8. Signatures: Space for dated signatures of both the reference subject and reference provider
1. Specific Exclusions: Optional section listing any information that should NOT be included in the reference
2. Third Party Recipients: To be included when specific organizations or individuals are pre-authorized to receive the reference
3. Communication Method: Include when specific methods of reference delivery need to be specified (e.g., written only, verbal allowed, etc.)
4. Confidentiality Clause: Optional section when additional confidentiality requirements need to be specified
5. Translation Permission: Include when references might need to be translated into other languages
1. Employment History Summary: Optional appendix containing verified employment dates and positions held
2. Approved Reference Template: Standard template showing the format and scope of information to be provided in the reference
3. List of Authorized Recipients: If applicable, a detailed list of pre-approved organizations or individuals who may request the reference
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