The Leaving Apartment Letter is a crucial document in Hong Kong's residential tenancy system, used when a tenant needs to formally communicate their intention to end their tenancy and vacate a property. This document is particularly important in Hong Kong's dynamic rental market, where clear communication and compliance with the Landlord and Tenant (Consolidation) Ordinance is essential. The letter serves multiple purposes: it provides official notice of vacation, requests the return of security deposits, addresses utility account closures, and arranges for final property inspection. It's commonly used by both individual tenants and corporate tenants managing employee housing, and can be adapted for both fixed-term and periodic tenancy arrangements. The document helps ensure a smooth transition and protects both parties' interests during the move-out process.
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1. Tenant and Property Details: Full name and contact details of tenant, complete property address, and tenancy agreement reference
2. Notice of Vacation: Clear statement of intention to vacate, including the planned move-out date
3. Current Rent Status: Confirmation of rent paid up to date and any remaining payments due
4. Property Inspection Request: Request for final property inspection and proposed dates/times
5. Utility Account Information: Details about utility account closures and final readings
6. Security Deposit: Request for return of security deposit and preferred payment method
7. Forwarding Address: New address for future correspondence and deposit return
1. Early Termination Details: Include when leaving before the end of the lease term, explaining reasons and proposed arrangements
2. Renovation/Restoration Works: Include when describing any restoration work to be done or already completed
3. Key Return Arrangements: Include when specific key return logistics need to be arranged
4. Special Circumstances: Include when there are unique situations affecting the move-out (e.g., COVID-19 restrictions)
5. Maintenance Issues: Include when there are outstanding maintenance issues that need to be addressed
1. Property Condition Report: Detailed documentation of current property condition with photos
2. Inventory List: List of furniture and fixtures provided by landlord and their current condition
3. Utility Account Details: List of all utility account numbers and current status
4. Outstanding Payments Summary: Detailed breakdown of any remaining payments or credits
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Residential Property
Property Management
Corporate Housing
Relocation Services
Legal Services
Property Investment
Relevant Teams
Legal
Real Estate
Facilities Management
Human Resources
Property Administration
Corporate Services
Relocation Services
Housing Administration
Operations
Relevant Roles
Property Manager
Real Estate Agent
Relocation Specialist
Housing Coordinator
Facilities Manager
Legal Counsel
Tenant Relations Manager
Corporate Housing Manager
HR Manager
Leasing Administrator
Property Administrator
Building Manager
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