The Leaving Apartment Letter is a crucial document in residential tenancy arrangements under English and Welsh law. It should be used when a tenant decides to end their tenancy and needs to formally communicate this to their landlord. The letter serves multiple purposes: it provides legally required notice, establishes a clear timeline for vacancy, and initiates the process for deposit return and final inspection. This document is particularly important for ensuring compliance with statutory notice periods and protecting both parties' interests during the transition.
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1. Tenant Details: Full name, current contact information, and tenant reference number if applicable
2. Property Address: Complete address of the rental property being vacated
3. Notice Date: Current date when the notice is being given
4. Vacation Date: Specific date when the tenant intends to move out of the property
5. Forwarding Address: New address where future correspondence should be sent
1. Deposit Return Instructions: Bank account details and preferred method for return of security deposit
2. Inspection Arrangements: Proposed dates and times for final property inspection
3. Outstanding Payments: Details of any remaining rent or charges that need to be settled
4. Property Condition Statement: Brief statement about the current condition of the property
5. Utility Information: Information about final utility readings and account closures
1. Inventory Checklist: Detailed list of items to be checked during final inspection
2. Utility Reading Form: Form for recording final utility meter readings
3. Key Return Form: Document listing all keys, fobs, and access devices to be returned
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