The Job Requisition Form is a critical document in Hong Kong's employment ecosystem that serves as the formal trigger for initiating recruitment processes within organizations. It is used whenever a department needs to hire new staff or replace existing employees, requiring formal documentation and approval before recruitment can commence. The form ensures compliance with Hong Kong employment laws, including the Employment Ordinance and various anti-discrimination ordinances, while also satisfying internal control requirements. It typically includes comprehensive details about the position, budget confirmation, business justification, and required approvals from various stakeholders. The Job Requisition Form also serves as an audit trail for hiring decisions and helps organizations maintain consistent hiring practices across departments.
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1. Position Information: Basic details including job title, department, reporting relationship, and employment type (permanent/contract/temporary)
2. Job Classification: Position grade/level, salary band, and FTE (Full-Time Equivalent) status
3. Business Justification: Explanation for the hiring need, including whether it's a replacement or new position, and impact on business operations
4. Job Requirements: Essential qualifications, skills, experience, and competencies required for the role
5. Budgetary Information: Proposed salary range, budget code, and confirmation of budget availability
6. Recruitment Timeline: Desired start date, recruitment urgency level, and key milestone dates
7. Approval Workflow: Required authorizations from department head, HR, finance, and other relevant stakeholders
1. Replacement Position Details: Used when the requisition is for replacing an existing employee, including details of the departing employee and handover requirements
2. Special Requirements: For positions requiring specific certifications, security clearances, or compliance with regulatory requirements
3. Internal Mobility Consideration: Include when the position should first be advertised internally before external recruitment
4. Project-Specific Information: For project-based roles, including project duration, objectives, and special funding arrangements
5. Work Arrangement Details: For positions with flexible work arrangements, remote work options, or special scheduling requirements
1. Job Description Template: Detailed template for creating the full job description
2. Budget Verification Form: Financial department's confirmation of budget availability
3. Organization Chart: Current and proposed organization structure showing the position's placement
4. Salary Scale Reference: Applicable salary bands and benefits structure for the position level
5. Required Qualifications Checklist: Detailed checklist of mandatory and preferred qualifications for screening
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Logistics and Transportation
Real Estate
Media and Entertainment
Telecommunications
Energy
Non-Profit
Relevant Teams
Human Resources
Finance
Legal
Compliance
Recruitment
Senior Management
Operations
Administration
Internal Audit
Compensation and Benefits
Relevant Roles
Human Resources Manager
Recruitment Specialist
Hiring Manager
Department Director
Finance Manager
Budget Controller
Chief Financial Officer
Chief Executive Officer
HR Director
Compliance Officer
Legal Counsel
Department Head
Vice President
Managing Director
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