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Employment Separation Certificate Template for Hong Kong

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Key Requirements PROMPT example:

Employment Separation Certificate

"I need an Employment Separation Certificate for a senior marketing manager who is leaving on good terms effective March 15, 2025, and requires a positive reference statement for their next position."

Document background
The Employment Separation Certificate is a crucial document in Hong Kong's employment framework, typically issued upon the conclusion of an employment relationship. This certificate serves as an official record and verification of employment, essential for both employers and employees in Hong Kong's dynamic business environment. It includes vital information such as employment duration, position details, and separation circumstances, while ensuring compliance with the Hong Kong Employment Ordinance. The document is particularly important for employees seeking new employment, handling immigration matters, or requiring proof of previous employment for various purposes. It also helps employers maintain proper documentation of employment terminations and demonstrate compliance with local employment laws.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and document title

2. Employee Details: Full name, HKID/passport number, position held, and employee number

3. Employment Period: Start and end dates of employment, including last day of work

4. Position and Duties: Job title and brief description of primary responsibilities

5. Reason for Separation: Brief statement of separation type (resignation, termination, mutual agreement, etc.)

6. Confirmation of Settlements: Statement confirming all salary and statutory payments have been settled

7. Authentication: Company authorized signatory details, signature, and company chop

Optional Sections

1. Performance Statement: Optional positive statement about employee's performance and conduct (typically included when employee requests it or for reference purposes)

2. MPF Details: Information about Mandatory Provident Fund arrangements and status, included when specifically requested

3. Leave Balance Settlement: Details of annual leave and other leave settlements, included when relevant

4. Non-Compete Reminder: Reference to any post-employment obligations, included if such terms existed in the employment contract

5. Immigration Status Note: For foreign employees, information about employment visa status and termination reporting

Suggested Schedules

1. Payment Summary: Detailed breakdown of final payments including salary, leave pay, severance/long service payment if applicable

2. Company Property Checklist: List of company property returned by the employee

3. Benefits Termination Summary: Details of employment benefits termination dates and relevant contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















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Relevant Industries

Banking & Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics & Transportation

Real Estate

Media & Entertainment

Telecommunications

Insurance

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretarial

Finance

Payroll

Employee Relations

Operations

Relevant Roles

HR Manager

HR Director

Legal Counsel

Company Secretary

HR Business Partner

Compliance Officer

Chief Human Resources Officer

HR Administrator

HR Operations Manager

Payroll Manager

Employee Relations Manager

HR Executive

Chief Legal Officer

General Counsel

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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