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Elevator Maintenance Agreement Template for England and Wales

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Key Requirements PROMPT example:

Elevator Maintenance Agreement

"I need an Elevator Maintenance Agreement for a new office building in Manchester with 4 passenger lifts, where we want quarterly maintenance visits and 24/7 emergency coverage, starting from March 2025."

Document background
The Elevator Maintenance Agreement is essential for property owners and managers requiring professional maintenance of their elevator systems. This contract type, governed by English and Welsh law, ensures compliance with strict safety regulations while protecting both parties' interests. It typically includes detailed maintenance schedules, emergency response protocols, and specific performance standards. The agreement is particularly important given the critical nature of elevator systems and the legal requirements under LOLER 1998 and other relevant UK legislation.
Suggested Sections

1. Parties: Identification and details of the service provider and client

2. Background: Context of the agreement and basic information about the elevator(s)

3. Definitions: Key terms used throughout the agreement including relevant legislation and standards

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Termination: Duration of agreement and termination conditions

6. Payment Terms: Fees, payment schedule, and related conditions

7. Service Provider Obligations: Responsibilities and commitments of the maintenance company including compliance with relevant regulations

8. Client Obligations: Responsibilities and commitments of the property owner/manager

9. Health and Safety: Safety protocols and compliance requirements under LOLER, PUWER and other relevant legislation

10. Liability and Insurance: Liability limitations and required insurance coverage

11. General Provisions: Standard boilerplate clauses including governing law and jurisdiction

Optional Sections

1. Emergency Services: Terms for emergency call-outs and repairs, including response times and additional fees

2. Performance Standards: Specific KPIs and service levels for larger commercial installations

3. Modernization and Upgrades: Terms relating to major repairs and upgrades outside routine maintenance

4. Staff Requirements: Specific requirements for maintenance staff qualifications and training

Suggested Schedules

1. Equipment Schedule: Detailed list and specifications of elevators covered by the agreement

2. Maintenance Schedule: Frequency and scope of routine maintenance visits and inspections

3. Rate Card: Pricing for additional services, emergency call-outs, and replacement parts

4. Service Level Agreement: Detailed performance metrics, response times, and reporting requirements

5. Health and Safety Procedures: Specific safety protocols, risk assessments, and emergency procedures

6. Required Certifications: Copies of necessary certifications, insurance documents, and staff qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Health and Safety at Work etc. Act 1974: Primary legislation governing workplace safety, establishing general duties for employers to ensure safety of employees and others affected by work activities, including lift maintenance.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER): Specific regulations for lifting equipment including elevators, covering inspection, maintenance, and safety requirements.

Provision and Use of Work Equipment Regulations 1998 (PUWER): Regulations ensuring work equipment, including elevators, is suitable, safe, and properly maintained.

Building Regulations 2010: Building standards and requirements that affect elevator installation and maintenance in buildings.

Supply of Machinery (Safety) Regulations 2008: Regulations ensuring safety standards for machinery including elevator components and systems.

Management of Health and Safety at Work Regulations 1999: Requirements for risk assessment and management systems in workplace activities including elevator maintenance.

BS EN 81 series: European and British safety standards specifically for construction and installation of lifts.

BS 7255:2012: British Standard providing code of practice for safe working on lifts.

BS EN 13015:2001+A1:2008: European and British Standard for maintenance requirements for lifts and escalators.

Supply of Goods and Services Act 1982: Legislation governing contracts for the supply of goods and services, including maintenance services.

Unfair Contract Terms Act 1977: Controls unfair terms in contracts, particularly important for service agreements and liability limitations.

Consumer Rights Act 2015: Legislation protecting consumer rights in contracts, applicable if the agreement involves consumer services.

Employers' Liability (Compulsory Insurance) Act 1969: Requirement for insurance coverage for employees involved in maintenance work.

Working Time Regulations 1998: Regulations governing working hours and conditions for maintenance staff.

Personal Protective Equipment at Work Regulations 1992: Requirements for protective equipment for maintenance workers.

UK GDPR and Data Protection Act 2018: Legislation governing the handling and protection of customer and employee data.

Environmental Protection Act 1990: Environmental regulations affecting disposal of materials and environmental impact of maintenance activities.

Waste Electrical and Electronic Equipment Regulations 2013: Regulations governing the disposal of electrical and electronic equipment components from elevators.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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