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Facility Maintenance Agreement Template for England and Wales

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Key Requirements PROMPT example:

Facility Maintenance Agreement

"I need a Facility Maintenance Agreement for our London office building, with comprehensive coverage for HVAC systems and electrical maintenance, including 24/7 emergency response services, starting from March 2025."

Document background
The Facility Maintenance Agreement is essential for organizations requiring professional maintenance services for their properties and facilities. This contract type, governed by English and Welsh law, provides a comprehensive framework for managing facility maintenance relationships, ensuring compliance with regulatory requirements, and establishing clear service expectations. It includes detailed specifications for routine maintenance, emergency services, performance standards, and reporting requirements. The agreement is particularly important for protecting both parties' interests and ensuring consistent facility upkeep while maintaining regulatory compliance.
Suggested Sections

1. Parties: Identifies and defines the contracting parties

2. Background: Provides context and purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Details the maintenance services to be provided

5. Term and Termination: Specifies duration and termination conditions

6. Payment Terms: Details fees, payment schedule, and invoicing

7. Service Levels: Defines performance standards and KPIs

8. Health and Safety: Outlines safety requirements and compliance

Optional Sections

1. Staff and Subcontractors: Include when service provider will use subcontractors or transfer staff

2. Equipment and Materials: Details provision and ownership of maintenance equipment

3. Emergency Services: Defines emergency response procedures for critical facilities requiring 24/7 coverage

Suggested Schedules

1. Schedule 1: Facility Details: Lists and describes facilities covered by agreement

2. Schedule 2: Service Specifications: Detailed breakdown of maintenance tasks and frequencies

3. Schedule 3: Pricing Schedule: Detailed breakdown of fees and charges

4. Schedule 4: KPI Metrics: Detailed performance measurements and targets

5. Schedule 5: Staff and Qualifications: Lists key personnel and required qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries
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Industries

Health and Safety at Work Act 1974: Primary legislation establishing fundamental obligations for workplace safety and maintenance standards. Sets the framework for ensuring safe maintenance procedures and working conditions.

Regulatory Reform (Fire Safety) Order 2005: Legislation governing fire safety maintenance requirements, including mandatory regular inspections and maintenance of fire safety equipment and systems.

Building Act 1984 and Building Regulations: Establishes standards for building maintenance and ongoing compliance requirements for facility management and structural integrity.

Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): Employment legislation relevant when taking over existing maintenance staff as part of a facility maintenance contract.

Working Time Regulations 1998: Governs working hours and scheduling requirements for maintenance staff, affecting how maintenance services can be delivered and scheduled.

Environmental Protection Act 1990: Environmental legislation covering waste management requirements and environmental compliance in facility maintenance operations.

Electricity at Work Regulations 1989: Specific regulations governing electrical system maintenance and safety requirements in facilities.

Control of Substances Hazardous to Health Regulations 2002 (COSHH): Regulations governing the handling and storage of hazardous substances, including cleaning materials and maintenance chemicals.

Supply of Goods and Services Act 1982: Legislation setting out service quality standards and contract performance requirements for maintenance services.

Unfair Contract Terms Act 1977: Governs the fairness of contract terms and limitation of liability provisions in maintenance agreements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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