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Facility Maintenance Agreement Template for Canada

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Key Requirements PROMPT example:

Facility Maintenance Agreement

"I need a Facility Maintenance Agreement for a multi-tenant commercial office building in Toronto, with particular emphasis on HVAC maintenance and energy efficiency requirements, starting March 1, 2025, and including provisions for after-hours emergency response."

Document background
The Facility Maintenance Agreement serves as a critical legal framework for organizations requiring professional maintenance services for their facilities in Canada. This document is essential when engaging external service providers or establishing internal maintenance operations, particularly for commercial properties, industrial facilities, or institutional buildings. The agreement comprehensively addresses maintenance scope, service standards, regulatory compliance, risk allocation, and operational procedures while adhering to Canadian federal and provincial requirements. It's designed to protect both parties' interests by clearly defining responsibilities, performance expectations, and accountability measures. The document typically incorporates specific provisions for health and safety compliance, environmental standards, and insurance requirements as mandated by Canadian legislation.
Suggested Sections

1. Parties: Identification of the facility owner/operator and the maintenance service provider

2. Background: Context of the agreement and brief description of the facility and maintenance requirements

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Overview of maintenance services to be provided

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Service Provider Obligations: Detailed responsibilities and performance standards for the maintenance provider

7. Client Obligations: Responsibilities of the facility owner/operator

8. Fees and Payment Terms: Compensation structure, payment schedule, and related procedures

9. Health and Safety Requirements: Safety standards and compliance requirements

10. Insurance and Liability: Insurance requirements and allocation of risks

11. Performance Monitoring: KPIs, reporting requirements, and quality control measures

12. Termination: Grounds and procedures for contract termination

13. Dispute Resolution: Process for resolving disagreements between parties

14. General Provisions: Standard legal clauses including notices, amendments, and governing law

Optional Sections

1. Emergency Services: Include when 24/7 emergency response services are required

2. Environmental Requirements: Include for facilities with specific environmental compliance needs

3. Security Requirements: Include for facilities with enhanced security needs or sensitive areas

4. Transition Services: Include when handover from previous service provider is required

5. Subcontracting: Include when service provider may use subcontractors

6. Asset Management: Include when provider is responsible for managing facility assets

7. Energy Management: Include when provider has responsibilities for energy efficiency

8. Technology and Systems: Include when maintenance includes IT systems or specialized equipment

Suggested Schedules

1. Schedule A - Facility Description: Detailed description of the facility and maintained areas

2. Schedule B - Scope of Services: Detailed breakdown of maintenance tasks and frequencies

3. Schedule C - Service Levels: Specific performance standards and KPIs

4. Schedule D - Fee Schedule: Detailed pricing, rates, and payment terms

5. Schedule E - Equipment Inventory: List of equipment and assets covered by maintenance

6. Schedule F - Maintenance Schedule: Planned maintenance timeline and frequencies

7. Schedule G - Report Templates: Required reporting formats and templates

8. Schedule H - Emergency Procedures: Emergency response protocols and contact information

9. Schedule I - Staff Qualifications: Required qualifications and certifications for maintenance staff

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













































Clauses






































Relevant Industries

Commercial Real Estate

Healthcare

Manufacturing

Education

Retail

Hospitality

Government and Public Sector

Industrial

Data Centers

Logistics and Warehousing

Sports and Recreation

Senior Living Facilities

Relevant Teams

Facilities Management

Operations

Legal

Procurement

Risk Management

Finance

Health and Safety

Environmental Compliance

Property Management

Asset Management

Building Services

Technical Services

Contract Administration

Relevant Roles

Facility Manager

Operations Director

Property Manager

Maintenance Supervisor

Chief Operating Officer

Contract Administrator

Risk Manager

Procurement Manager

Health and Safety Coordinator

Environmental Compliance Officer

Building Services Manager

Asset Manager

Technical Services Director

Real Estate Manager

Maintenance Coordinator

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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