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Facility Maintenance Agreement
"I need a Facility Maintenance Agreement for a 20-story commercial office building in Sydney, with multiple tenants, requiring 24/7 maintenance coverage and specific provisions for shared spaces and tenant coordination."
1. Parties: Identifies the service provider and the facility owner/manager
2. Background: Contextual information about the facility and the purpose of the maintenance agreement
3. Definitions and Interpretation: Defines key terms used throughout the agreement and interpretation rules
4. Term and Renewal: Duration of the agreement and renewal provisions
5. Scope of Services: Detailed description of maintenance services to be provided
6. Service Provider's Obligations: Key responsibilities and commitments of the maintenance provider
7. Client's Obligations: Key responsibilities of the facility owner/manager
8. Performance Standards: Required service levels and quality standards
9. Fees and Payment: Payment terms, fee structure, and invoicing procedures
10. Work Health and Safety: Safety requirements and procedures
11. Insurance and Liability: Required insurance coverage and liability provisions
12. Reporting and Communication: Regular reporting requirements and communication protocols
13. Default and Termination: Circumstances allowing termination and consequences
14. Dispute Resolution: Process for resolving disputes between parties
15. General Provisions: Standard boilerplate clauses including governing law, notices, etc.
1. Emergency Services: Additional provisions for emergency maintenance services, used when 24/7 emergency response is required
2. Specialized Equipment: Specific provisions for maintaining specialized facility equipment, included when the facility has unique or complex systems
3. Environmental Management: Special environmental requirements and procedures, used for facilities with significant environmental impacts
4. Security Requirements: Additional security protocols, included for high-security facilities
5. Transition Services: Provisions for handover at start and end of contract, used for complex facilities or when required by client
6. Subcontracting: Rules and requirements for subcontracting, included when subcontractors will be used
7. Performance Bonds: Requirements for performance bonds or guarantees, used for high-value contracts
1. Schedule 1 - Facility Details: Detailed description of the facility and areas covered by the agreement
2. Schedule 2 - Scope of Services: Detailed breakdown of all maintenance services and frequencies
3. Schedule 3 - Fee Schedule: Detailed pricing, rates, and payment terms
4. Schedule 4 - Service Levels: Specific performance metrics and service level requirements
5. Schedule 5 - Approved Subcontractors: List of pre-approved subcontractors if applicable
6. Schedule 6 - Equipment Register: Inventory of equipment covered by the maintenance agreement
7. Schedule 7 - Maintenance Schedule: Detailed timeline of planned maintenance activities
8. Schedule 8 - Forms and Reports: Templates for required reports and documentation
9. Appendix A - Site Rules: Specific rules and requirements for working at the facility
10. Appendix B - Emergency Procedures: Procedures for handling emergency situations
Authors
Commercial Real Estate
Healthcare
Education
Industrial
Retail
Government
Hospitality
Data Centers
Manufacturing
Residential (Large Scale)
Sports and Recreation
Transportation
Facilities Management
Operations
Procurement
Legal
Finance
Risk and Compliance
Health and Safety
Property Management
Asset Management
Technical Services
Building Services
Facility Manager
Operations Director
Property Manager
Maintenance Supervisor
Contract Manager
Building Services Manager
Chief Operating Officer
Procurement Manager
Risk Manager
Compliance Officer
Health and Safety Manager
Asset Manager
Technical Services Manager
General Counsel
Financial Controller
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