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Employment Termination Policy

Employment Termination Policy Template for Denmark

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Employment Termination Policy

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The Employment Termination Policy serves as a crucial governance document for organizations operating in Denmark, providing a structured framework for managing employment terminations in compliance with Danish employment law. This document becomes necessary when organizations need to establish consistent, fair, and legally compliant procedures for handling various types of employment terminations. It incorporates requirements from key Danish legislation, including the Salaried Employees Act, Equal Treatment Act, and collective agreements, while providing practical guidance for implementation. The policy ensures that termination procedures respect both statutory requirements and employee rights while protecting the organization's interests. It is particularly important given Denmark's specific requirements regarding notice periods, procedural fairness, and special protections for certain employee categories.
Suggested Sections

1. Purpose and Scope: Defines the purpose of the policy and its application scope within the organization

2. Legal Framework: Overview of relevant Danish employment laws and regulations governing termination

3. Types of Termination: Defines and distinguishes between different types of termination (voluntary resignation, involuntary termination, redundancy, retirement)

4. Notice Periods: Details of statutory and contractual notice periods for different employee categories

5. Termination Procedures: Step-by-step procedures for handling different types of termination, including documentation requirements

6. Rights and Obligations: Overview of both employer and employee rights and obligations during the termination process

7. Final Settlement: Procedures for final salary calculation, including holiday pay, bonus, and other benefits

8. Company Property: Procedures for returning company property and revoking access to company systems

9. Confidentiality and Non-Compete: Reminder of ongoing obligations post-employment regarding confidentiality and competition

Optional Sections

1. Collective Redundancy Procedures: Special procedures for mass layoffs, required if the company regularly conducts collective redundancies

2. Special Protected Categories: Detailed procedures for handling terminations involving protected employees (pregnant employees, employee representatives), needed if company has specific roles or frequent cases

3. Outplacement Support: Details of any outplacement or career transition support offered, include if company provides these services

4. Appeals Process: Internal procedures for appealing termination decisions, recommended for larger organizations

5. International Employees: Special considerations for terminating international employees, required if company employs foreign workers

Suggested Schedules

1. Notice Period Calculator: Table or tool for calculating notice periods based on length of service and employee category

2. Termination Checklist: Comprehensive checklist for HR to ensure all termination steps are completed

3. Standard Termination Letters: Templates for various types of termination notifications

4. Final Settlement Calculator: Guidelines and formulas for calculating final settlements including holiday pay and other entitlements

5. Exit Interview Form: Standard form for conducting and documenting exit interviews

6. Handover Template: Template for documenting handover of responsibilities and ongoing projects

Authors

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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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