Private Company Termination Policy

Private Company Termination Policy Template for Denmark

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Document background

The Private Company Termination Policy serves as a crucial governance document for organizations operating in Denmark, establishing standardized procedures for handling employee terminations in compliance with Danish employment law. This document becomes necessary when companies need to ensure consistent and legally compliant handling of employment terminations, whether voluntary or involuntary. It incorporates requirements from the Danish Salaried Employees Act, Equal Treatment Act, and other relevant legislation, while providing practical guidance for HR professionals and managers. The policy includes detailed procedures for different types of terminations, notice period calculations, final settlements, and handling of company property, ensuring fair treatment of employees while protecting the company's interests.

Suggested Sections

1. Introduction and Purpose: Overview of the policy's purpose and its role in ensuring fair and consistent termination procedures

2. Scope and Applicability: Defines which employees are covered by the policy and its relationship with employment contracts and collective agreements

3. Definitions: Clear definitions of key terms used throughout the policy, including types of termination, notice periods, and relevant parties

4. Legal Framework: Reference to relevant Danish employment laws and regulations governing terminations

5. Types of Termination: Description of different termination scenarios (voluntary resignation, involuntary termination, redundancy, retirement)

6. Notice Periods: Standard notice periods for different employee categories and length of service

7. Termination Procedures: Step-by-step procedures for handling different types of terminations, including documentation requirements

8. Final Settlement: Guidelines for calculating and processing final payments, including salary, vacation pay, and other benefits

9. Company Property: Procedures for returning company property and revoking access to systems

10. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

Optional Sections

1. Collective Redundancy Procedures: Special procedures for mass layoffs (only required for larger companies or those likely to implement redundancy programs)

2. Executive Termination Procedures: Special provisions for terminating executive-level employees (only needed if company has executive employees)

3. Union Consultation Procedures: Procedures for involving unions in termination decisions (only required if workplace has union representation)

4. International Employee Provisions: Special considerations for international employees (only needed if company employs international workers)

5. Remote Worker Provisions: Special procedures for terminating remote workers (only needed if company employs remote workers)

Suggested Schedules

1. Schedule A - Notice Period Calculator: Table or calculator for determining notice periods based on employee category and length of service

2. Schedule B - Termination Checklist: Detailed checklist for HR and managers to follow during termination process

3. Schedule C - Exit Interview Form: Standard form for conducting and documenting exit interviews

4. Schedule D - Final Settlement Calculator: Template for calculating final payments including salary, vacation pay, and other benefits

5. Schedule E - Handover Document Template: Template for documenting handover of responsibilities and ongoing projects

6. Appendix 1 - Sample Termination Letters: Templates for various types of termination letters compliant with Danish law

7. Appendix 2 - Company Property Return Form: Checklist and sign-off form for returning company property

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Private Company Termination Policy Template for Denmark

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