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Resolution To Appoint A Director
"I need a Resolution to Appoint a Director for our Swiss fintech startup, appointing Dr. Maria Schmidt as a new independent director effective March 1, 2025, with specific mention of her expertise in blockchain technology and compliance with FINMA regulations."
1. Title and Date: Formal title of the resolution and date of the meeting
2. Company Details: Full legal name, registration number, and registered office of the company
3. Meeting Details: Type of meeting (e.g., shareholders' meeting, board meeting), location, time, and quorum confirmation
4. Attendees: List of present shareholders/board members and their representing voting rights
5. Chairman and Secretary: Identification of the chairman of the meeting and appointed secretary
6. Proposed Resolution: Clear statement of the proposed appointment, including full details of the director to be appointed
7. Director Details: Full name, date of birth, nationality, residential address, and any other relevant details of the proposed director
8. Voting Results: Record of the votes cast and confirmation of the resolution's passing
9. Confirmation of Acceptance: Statement confirming the proposed director's acceptance of the appointment
10. Signature Block: Space for required signatures (typically chairman and secretary)
1. Resignation of Previous Director: Include when the appointment is replacing a resigning director
2. Special Powers or Restrictions: Include when the director is being appointed with specific authority limitations or special powers
3. Term of Office: Include when specifying a defined term for the directorship
4. Regulatory Compliance Statement: Include for regulated entities or when specific regulatory requirements must be met
5. Group Company Appointments: Include when the director is being appointed to multiple related entities
6. Remuneration Details: Include if the resolution also covers director compensation arrangements
1. Director's Identification Documents: Copies of passport/ID and proof of address for commercial register filing
2. Director's Declaration: Signed declaration confirming eligibility and acceptance of appointment
3. Commercial Register Forms: Completed registration forms for filing with the commercial register
4. Previous Director's Resignation Letter: If applicable, the formal resignation letter of the departing director
5. Corporate Authorization Matrix: If applicable, updated signing authority and power of representation documentation
Authors
Financial Services
Manufacturing
Technology
Healthcare
Retail
Professional Services
Real Estate
Energy
Transportation
Telecommunications
Consumer Goods
Insurance
Pharmaceuticals
Construction
Agriculture
Education
Hospitality
Legal
Corporate Secretariat
Compliance
Corporate Governance
Board Administration
Executive Office
Regulatory Affairs
Administrative Services
Corporate Affairs
Risk Management
Chief Executive Officer
Company Secretary
Corporate Lawyer
Legal Counsel
Compliance Officer
Board Chairman
Managing Director
Corporate Governance Officer
Director of Legal Affairs
Chief Legal Officer
Board Member
General Counsel
Corporate Secretary
Head of Corporate Affairs
Governance Manager
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