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Contact Form Privacy Policy

Contact Form Privacy Policy Template for Switzerland

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Key Requirements PROMPT example:

Contact Form Privacy Policy

"I need a Contact Form Privacy Policy for my Swiss e-commerce website that will launch in March 2025, which collects customer inquiries and newsletter subscriptions through the contact form, with potential customers from both Switzerland and the EU."

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Document background
A Contact Form Privacy Policy is essential for any Swiss-based website or organization that collects personal information through online contact forms. This document is required under Swiss data protection law, particularly the Federal Data Protection Act (FADP/DSG), and should also consider GDPR compliance due to Switzerland's close economic ties with the EU. The policy must be implemented before collecting any personal data through contact forms and should be easily accessible to users before they submit their information. It should detail the types of data collected, purposes of collection, data processing methods, storage duration, user rights, and security measures. The Contact Form Privacy Policy serves as both a legal compliance document and a trust-building tool, demonstrating transparency and commitment to data protection principles.
Suggested Sections

1. Introduction: Overview of the policy scope and purpose, identifying the data controller and their contact information

2. Types of Data Collected: Detailed list of personal data collected through the contact form (e.g., name, email, message content)

3. Purpose of Data Collection: Explanation of why the data is collected and how it will be used

4. Legal Basis for Processing: Description of the legal grounds for processing personal data under Swiss law

5. Data Storage and Security: Information about how data is stored, protected, and for how long it is retained

6. Data Subject Rights: Explanation of user rights regarding their personal data, including access, correction, and deletion

7. Contact Information: Details for contacting the data controller or data protection officer with privacy concerns or requests

Optional Sections

1. International Data Transfers: Required if data is transferred outside Switzerland, explaining the legal basis and safeguards for such transfers

2. Cookie Usage: Include if the contact form uses cookies or similar tracking technologies

3. Third-Party Services: Necessary if third-party services are used to process form data (e.g., cloud services, CRM systems)

4. Marketing Communications: Include if the contact form data will be used for marketing purposes

5. Children's Privacy: Required if the contact form might be used by or collect information from children under 16

Suggested Schedules

1. Data Processing Activities: Detailed list of specific data processing activities, including purposes, categories of data, and retention periods

2. Technical and Organizational Measures: Description of security measures implemented to protect personal data

3. Third-Party Processors List: If applicable, a list of third-party data processors and their roles in data processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses

























Relevant Industries

E-commerce

Professional Services

Healthcare

Education

Financial Services

Technology

Retail

Manufacturing

Non-profit Organizations

Consulting

Real Estate

Tourism and Hospitality

Media and Entertainment

Government and Public Sector

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Marketing

Customer Service

Operations

Risk Management

Digital Communications

Data Protection

Relevant Roles

Data Protection Officer

Privacy Officer

Legal Counsel

Compliance Manager

Website Administrator

IT Security Manager

Marketing Manager

Customer Service Manager

Operations Director

Risk Manager

Information Security Officer

Chief Privacy Officer

Chief Legal Officer

Chief Technology Officer

Digital Communications Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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