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The Contact Form Privacy Policy is essential for any organization operating in New Zealand that collects personal information through online contact forms. This document is designed to comply with the Privacy Act 2020 and related New Zealand legislation, providing transparency about data handling practices and protecting both the organization and its users. It should be implemented when setting up any online contact form or updating existing forms to ensure compliance with current privacy laws. The policy typically includes information about data collection methods, usage purposes, storage security, third-party sharing, and user rights regarding their personal information. This document is particularly crucial given the increasing focus on data protection and privacy rights in the digital age, and helps organizations build trust while maintaining legal compliance.

1. Introduction: Overview of the policy scope and purpose, explaining that it covers personal information collected through the contact form

2. Information We Collect: Detailed list of personal information types collected through the contact form

3. Purpose of Collection: Explanation of why the information is being collected and how it will be used

4. Storage and Security: Description of how the collected information is stored and protected

5. Access and Correction: Information about users' rights to access and correct their personal information

6. Information Sharing: Details about if/how the collected information is shared with third parties

7. Retention Period: How long the information is kept and when it will be deleted

8. Contact Details: How to contact the organization regarding privacy concerns or requests

9. Updates to This Policy: Information about how changes to the policy will be communicated