An Authorization Letter To Represent On Behalf Of Company is a crucial business document used when a company needs to formally delegate authority to individuals or entities to act as their representative. Under Swiss law, particularly governed by the Swiss Code of Obligations, this document provides legal protection and clarity for all parties involved in delegated authority situations. It is commonly used for various business purposes, including contract negotiations, governmental dealings, financial transactions, and general business operations. The document must specify the exact scope of authority, any limitations, duration of the authorization, and must comply with Swiss corporate law requirements regarding company representation. This type of authorization is particularly important in Switzerland's business environment, where formal documentation of representative powers is often required for legal and commercial transactions.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Authorizing Entity Details: Full legal name of the company, registration number, registered address, and authorized signatory details
3. Representative Details: Full name, address, and identification details of the authorized representative
4. Purpose Statement: Clear statement that this is an authorization letter for company representation
5. Scope of Authority: Detailed description of the powers being granted, including specific actions the representative can take
6. Duration of Authority: Validity period of the authorization, including start date and end date if applicable
7. Signing Authority Limits: Any financial or decision-making limits imposed on the representative
8. Company Authorization: Official signatures, company stamp, and details of the authorizing officers
1. Specific Transaction Details: Include when the authorization is for specific transactions or projects rather than general representation
2. Substitute Authorization Rights: Include when the representative is allowed to delegate authority to others
3. Reporting Requirements: Include when the representative must report activities or transactions to the company
4. Compliance Requirements: Include when specific regulatory or compliance obligations need to be mentioned
5. Revocation Clause: Include when specific conditions for revocation need to be outlined
6. Governing Law Statement: Include when the letter might be used internationally or across different cantons
1. Representative Identification Documents: Copies of identification documents of the authorized representative
2. Company Registry Extract: Recent extract from the commercial register showing the authority of the company signatories
3. Specific Powers List: Detailed list of specific powers or transactions covered by the authorization
4. Specimen Signature: Specimen signature of the authorized representative for verification purposes
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Insurance
Manufacturing
International Trade
Professional Services
Real Estate
Construction
Retail
Technology
Healthcare
Logistics and Transportation
Consulting
Energy
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Secretariat
Executive Office
Finance
Operations
Business Development
Sales
Human Resources
Risk Management
Administrative
Procurement
Relevant Roles
Chief Executive Officer
Managing Director
Board Member
Corporate Secretary
Legal Counsel
Compliance Officer
Chief Financial Officer
Business Development Manager
Sales Director
Operations Manager
Procurement Manager
Human Resources Director
Regional Manager
Country Manager
General Manager
Commercial Director
Company Secretary
Risk Manager
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