An Authorization Letter To Represent On Behalf Of Company is a crucial document in Malaysian business operations that formally delegates authority from a company to a specific individual. This document becomes necessary when companies need to authorize representatives to handle business matters, sign documents, attend meetings, or conduct transactions on their behalf. It must comply with Malaysian corporate law, particularly the Companies Act 2016 and the Powers of Attorney Act 1949. The letter typically specifies the scope of authority, duration, and any limitations, providing legal protection for both the company and third parties dealing with the authorized representative. It's commonly used for both domestic and international business transactions where physical presence of company directors isn't possible or practical.
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1. Company Details: Full legal name of the company, registration number, registered address, and other identifying details
2. Date: Date of issuance of the authorization letter
3. Authorized Representative Details: Full name, NRIC/Passport number, and contact details of the person being authorized
4. Purpose Statement: Clear statement that this is an authorization letter and its general purpose
5. Scope of Authority: Detailed description of the specific powers and authorities being granted
6. Duration of Authority: Time period for which the authorization is valid
7. Company Authorization: Statement of the company's approval and authorization, including details of the board resolution if applicable
8. Execution Block: Signature blocks for company director(s)/authorized signatory, witness, and company stamp
1. Limitations and Restrictions: Used when specific restrictions need to be placed on the representative's authority
2. Revocation Clause: Include when the company wants to explicitly state conditions under which the authority can be revoked
3. Indemnification: Used when the company needs to specify indemnification arrangements with the representative
4. Substitute Authorization: Include when the representative needs the power to delegate authority to others
5. Compliance Requirements: Used when specific regulatory or compliance obligations need to be mentioned
1. Schedule of Specific Powers: Detailed list of specific actions and decisions the representative is authorized to make
2. List of Authorized Transactions: If the authority is limited to specific transactions or activities, these are listed in detail
3. Supporting Documents: Copies of relevant board resolutions, company registration documents, or other supporting materials
4. Specimen Signature: Sample signature of the authorized representative for verification purposes
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