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The Authorization Letter for Representative to Attend Meeting is a crucial document in Swiss business practice, used when an individual or organization needs to delegate authority for meeting attendance and participation. This document is particularly relevant in situations where the original party cannot attend important corporate, shareholder, or business meetings. It must comply with Swiss legal requirements, particularly the Swiss Code of Obligations' provisions on power of attorney (Vollmacht) and corporate representation. The letter specifies the representative's identity, scope of authority, meeting details, and duration of the authorization, ensuring clear delegation of powers while maintaining legal compliance. It's commonly used for annual general meetings, board meetings, shareholder meetings, and other significant business gatherings where formal representation is required or permitted under Swiss law.

1. Letter Header: Date, sender's details, and recipient's details in proper business letter format

2. Subject Line: Clear indication that this is an Authorization Letter for Meeting Representation

3. Authorizing Party Details: Full name, address, and position/capacity of the person granting the authorization

4. Representative Details: Full name, address, and identification details of the authorized representative

5. Meeting Details: Specific details about the meeting including date, time, location, and nature of the meeting

6. Scope of Authority: Clear description of the powers granted to the representative (voting rights, speaking rights, etc.)

7. Duration of Authority: Validity period of the authorization, typically specifying the meeting date or period

8. Signature Block: Space for authorizing party's signature, date, and official capacity