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Internship Job Offer Letter Template for Canada

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Key Requirements PROMPT example:

Internship Job Offer Letter

"I need an Internship Job Offer Letter for a 4-month software development internship starting March 2025, with hybrid working arrangements and specific provisions for intellectual property protection as the intern will be working on our core product development."

Document background
The Internship Job Offer Letter is a crucial document used by Canadian employers when offering internship positions to candidates. It serves multiple purposes: establishing the legal employment relationship, communicating essential terms and conditions, and welcoming the intern to the organization. This document must comply with Canadian employment standards, including provincial regulations regarding minimum wage, working hours, and specific internship requirements. It's particularly important in contexts where the internship is part of an educational program or when hiring international students. The letter typically includes details about compensation, duration, supervision, learning objectives, and any conditions of employment such as background checks or work permits. It should be drafted to protect both the employer's interests and the intern's rights while maintaining a positive, professional tone.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full legal name, address, and current date

2. Recipient Address: Intern's full name and address

3. Greeting: Personal greeting to the intern

4. Opening Statement: Enthusiastic offer of internship position with specific job title

5. Position Details: Description of role, department, and reporting relationship

6. Term of Internship: Start date, end date, and duration of internship

7. Work Schedule: Expected working hours, days per week, flexibility if any

8. Compensation: Salary/wage rate, payment frequency, and method of payment

9. Benefits: Any benefits the intern is eligible for, including vacation days or sick leave

10. Learning Objectives: Specific skills and experience the intern will gain

11. Supervision and Mentorship: Details about supervision and mentoring arrangements

12. Confidentiality: Basic confidentiality requirements

13. Acceptance Instructions: How to accept the offer and by what deadline

14. Closing: Welcoming statement, signature block, and company representative details

Optional Sections

1. Immigration Requirements: Include when intern requires work permit or is an international student

2. Background Check: Include if employment is conditional on background check completion

3. Academic Credit: Include if internship is part of academic program with specific requirements

4. Remote Work Arrangements: Include if internship involves any remote work components

5. Technology/Equipment Provisions: Include if company provides specific equipment or technology

6. Performance Reviews: Include if formal evaluation processes are part of internship

7. Intellectual Property Rights: Include if intern will be involved in creative or technical work

8. Travel Requirements: Include if position involves any travel expectations

Suggested Schedules

1. Schedule A - Job Description: Detailed description of intern's duties and responsibilities

2. Schedule B - Learning Plan: Structured outline of learning objectives and development goals

3. Schedule C - Company Policies: Key company policies applicable to interns

4. Schedule D - Confidentiality Agreement: Detailed confidentiality terms if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses






















Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Professional Services

Media and Entertainment

Non-Profit

Education

Retail

Engineering

Marketing and Advertising

Government and Public Sector

Research and Development

Environmental Services

Consulting

Relevant Teams

Human Resources

Legal

People Operations

Talent Acquisition

Learning and Development

University Relations

Recruitment

Compliance

Employee Relations

Relevant Roles

Human Resources Manager

Talent Acquisition Specialist

Internship Program Coordinator

Legal Counsel

Department Manager

Training and Development Manager

Student Programs Manager

Recruitment Coordinator

HR Business Partner

People Operations Manager

University Relations Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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