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Job Offer Withdrawal Letter
"I need a Job Offer Withdrawal Letter for a senior software developer position where the candidate failed to pass the background check; the original offer was made on January 15, 2025, and we need to withdraw it professionally while protecting our company's legal interests."
1. Letter Header: Company letterhead, date, and recipient's contact information
2. Subject Line: Clear indication that this is regarding the withdrawal of job offer
3. Opening Statement: Reference to the original job offer, including the position and date of offer
4. Main Statement of Withdrawal: Clear and direct statement that the job offer is being withdrawn
5. Closing Statement: Professional conclusion with any necessary contact information
6. Signature Block: Name, title, and signature of the authorized company representative
1. Reason for Withdrawal: Include when it's appropriate and beneficial to explain the reason for withdrawal (e.g., failed background check, budget cuts) and when doing so doesn't create legal exposure
2. Return of Documents: Include when the candidate has already signed contracts or received company property
3. Alternative Positions: Include when offering to consider the candidate for other positions or future opportunities
4. Legal Disclaimers: Include when additional legal protection is needed, particularly in high-risk situations
5. Acknowledgment of Expenses: Include when addressing reimbursement for any expenses the candidate may have incurred
1. Original Offer Letter: Copy of the original job offer letter for reference
2. Expense Reimbursement Form: If applicable, form for the candidate to claim any legitimate expenses incurred
3. Document Return Checklist: If applicable, list of company documents or property to be returned
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Technology
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Professional Services
Education
Government
Telecommunications
Construction
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Hospitality
Non-Profit
Media and Entertainment
Human Resources
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Talent Acquisition
Recruitment
Compliance
Executive Leadership
Operations Management
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HR Manager
HR Director
Talent Acquisition Manager
Recruiting Manager
Legal Counsel
Employment Lawyer
HR Business Partner
Chief Human Resources Officer
Hiring Manager
Department Director
Chief Executive Officer
Operations Manager
HR Coordinator
Compliance Officer
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