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1. Parties: Identification of the lessor (rental company) and lessee (renter), including full legal names, addresses, and registration numbers
2. Background: Context of the agreement and brief description of the business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Vehicle Description: Detailed specification of the truck(s) being rented, including make, model, year, and registration number
5. Rental Period: Duration of the rental, including start and end dates, and any provisions for extension
6. Rental Fees and Payment Terms: Rental cost, payment schedule, security deposit, and additional charges
7. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
8. Vehicle Use and Restrictions: Permitted uses, territorial limits, and restrictions on vehicle operation
9. Maintenance and Repairs: Responsibilities for vehicle maintenance, repair procedures, and cost allocation
10. Driver Requirements: Qualification requirements for drivers, including license requirements and experience
11. Return of Vehicle: Conditions for vehicle return, inspection procedures, and damage assessment
12. Termination: Grounds for termination and associated procedures
13. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes
1. Fuel Policy: Used when fuel is not included in the rental fee, specifying fuel requirements and return policy
2. Additional Services: Include when offering optional services such as GPS, loading equipment, or additional insurance
3. Subletting and Assignment: Required when allowing or specifically prohibiting transfer of rental rights
4. Cross-Border Usage: Include when permitting use of the vehicle outside Belgium
5. Multiple Vehicle Provisions: Used when the agreement covers multiple trucks
6. Environmental Compliance: Include when specific environmental regulations apply to the vehicle type
7. Driver Training: Required when the rental company provides driver training or orientation
8. Breakdown Assistance: Include when offering roadside assistance services
1. Schedule 1 - Vehicle Specification: Detailed technical specifications of the truck(s)
2. Schedule 2 - Condition Report: Initial vehicle condition documentation with photographs
3. Schedule 3 - Rate Card: Detailed breakdown of rental rates, additional charges, and penalties
4. Schedule 4 - Insurance Details: Comprehensive information about insurance coverage and exclusions
5. Schedule 5 - Authorized Drivers: List of approved drivers and their qualifications
6. Appendix A - Maintenance Schedule: Required maintenance intervals and procedures
7. Appendix B - Accident Report Form: Standard form for reporting accidents or damage
8. Appendix C - Return Checklist: Checklist for vehicle return inspection
Transportation & Logistics
Construction
Manufacturing
Retail & Distribution
Agriculture
Waste Management
Moving & Relocation
Event Management
Food & Beverage Distribution
Industrial Equipment
Mining & Resources
Utilities
Legal
Operations
Fleet Management
Procurement
Risk & Compliance
Finance
Commercial
Logistics
Health & Safety
Maintenance
Customer Service
Administration
Fleet Manager
Operations Director
Logistics Coordinator
Procurement Manager
Commercial Director
Risk Manager
Legal Counsel
Transportation Manager
Compliance Officer
Contract Administrator
Health & Safety Manager
Finance Manager
Business Development Manager
Vehicle Maintenance Supervisor
Regional Operations Manager
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