The Termination Form For Employee is a crucial document used in Belgian employment relationships to formally document and execute the termination of employment. It must comply with strict Belgian labor law requirements, including the Employment Contracts Act and CLA 109. This document is essential when an employer needs to terminate an employment relationship, whether through dismissal with notice, immediate termination with payment in lieu of notice, or termination for cause. It includes mandatory information such as termination details, notice periods, final settlement calculations, and required social documentation. The form ensures proper documentation of the termination process while protecting both employer and employee rights under Belgian law, and it serves as a key reference document for social security and unemployment purposes.
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1. Employer Details: Full legal name, registration number, and address of the employer
2. Employee Details: Full name, address, and employee ID number of the employee being terminated
3. Date and Reference: Current date and any internal reference numbers
4. Formal Termination Statement: Clear statement of employment termination with reference to the employment contract
5. Notice Period Information: Details of notice period duration, start date, and end date, or payment in lieu of notice
6. Final Settlement Details: Overview of final payment including salary, benefits, and outstanding vacation pay
7. Handover Requirements: List of company property to be returned and handover procedures
8. Final Documentation: List of documents to be provided (work certificate, social documents, tax forms)
9. Signature Block: Space for signatures of authorized company representative and acknowledgment by employee
1. Reason for Termination: Required when termination is for cause or when CLA 109 applies, stating specific grounds for dismissal
2. Non-Compete Reminder: Include when the original employment contract contained non-compete clauses
3. Outplacement Services: Required for employees entitled to outplacement services under Belgian law
4. Collective Bargaining Provisions: Include when specific CBA provisions apply to the termination
5. Special Protection Notice: Required for protected categories of workers (e.g., pregnant workers, union representatives)
6. Group Insurance Information: Include when employee participated in company insurance schemes
7. Stock Options/Benefits: Required when employee has outstanding stock options or special benefits
1. Final Settlement Calculation: Detailed calculation of final payment including salary, notice period, vacation pay, and other benefits
2. Company Property Checklist: Itemized list of company property to be returned
3. Social Documents: C4 form (unemployment document), work certificate, tax documents
4. Outplacement Details: If applicable, detailed information about outplacement services and procedures
5. Benefits Summary: Detailed overview of treatment of benefits, insurance, and other perks post-termination
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