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Subcontractor Cleaning Contract for Belgium

Subcontractor Cleaning Contract Template for Belgium

This is a comprehensive subcontractor agreement governed by Belgian law, specifically designed for the cleaning services industry. The document establishes the legal framework for a cleaning company (main contractor) to engage a subcontractor for providing cleaning services to end clients. It incorporates Belgian labor law requirements, industry-specific regulations from Joint Committee 121, and essential health and safety provisions. The agreement covers key aspects including service specifications, performance standards, liability allocation, insurance requirements, and compliance with Belgian employment regulations.

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What is a Subcontractor Cleaning Contract?

The Subcontractor Cleaning Contract is essential for cleaning companies operating in Belgium who need to engage subcontractors to fulfill their client obligations. This document is particularly relevant when a cleaning service provider wishes to expand their operational capacity or require specialized cleaning services without directly employing additional staff. The agreement ensures compliance with Belgian employment law, specifically regulations under Joint Committee 121 for Cleaning Companies, while addressing crucial aspects such as service quality, liability, insurance, and worker protection. It's designed to protect both the main contractor's interests and maintain service quality for end clients, while ensuring proper working conditions for subcontracted staff. The document is structured to accommodate various cleaning contexts, from standard office cleaning to specialized industrial or healthcare facility maintenance.

What sections should be included in a Subcontractor Cleaning Contract?

1. Parties: Identification of the Main Contractor and Subcontractor, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, including the main contract with the client and the need for subcontracted cleaning services

3. Definitions: Key terms used throughout the agreement including 'Services', 'Premises', 'Equipment', 'Materials', etc.

4. Scope of Services: Detailed description of the cleaning services to be provided, including locations, frequency, and specific tasks

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Payment Terms: Fees, payment schedule, invoicing requirements, and late payment consequences

7. Performance Standards: Quality standards, KPIs, and evaluation criteria for the cleaning services

8. Equipment and Materials: Responsibilities for providing and maintaining cleaning equipment and materials

9. Health and Safety: Compliance with health and safety regulations, risk assessments, and safety procedures

10. Insurance and Liability: Required insurance coverage and allocation of liability between parties

11. Staff and Employment: Requirements for staff qualifications, training, and compliance with employment laws

12. Confidentiality: Protection of confidential information and data protection obligations

13. General Provisions: Standard legal clauses including governing law, notices, and entire agreement

What sections are optional to include in a Subcontractor Cleaning Contract?

1. Environmental Requirements: Specific requirements for eco-friendly cleaning products and practices, used when the client has environmental policies

2. Security Requirements: Additional security measures and clearances, needed for high-security premises

3. Emergency Services: Provisions for emergency or out-of-hours cleaning services, included when 24/7 coverage might be needed

4. Specialized Cleaning: Requirements for specialized cleaning services (e.g., medical facilities, clean rooms), included when relevant to the specific context

5. Client Interface: Procedures for interaction with the end client, included when direct contact with client is permitted

6. Subcontractor's Right to Subcontract: Terms allowing/restricting further subcontracting, included when relevant to the business model

7. Transfer of Undertakings: TUPE-related provisions, included when there's a transfer of existing cleaning staff

What schedules should be included in a Subcontractor Cleaning Contract?

1. Schedule 1 - Service Specification: Detailed breakdown of cleaning tasks, frequencies, and standards

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, including rates for different types of services

3. Schedule 3 - Premises Details: List and details of locations where services are to be provided

4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials

5. Schedule 5 - Key Performance Indicators: Detailed performance metrics and measurement methods

6. Schedule 6 - Staff Requirements: Specific requirements for staff qualifications, training, and uniforms

7. Appendix A - Health and Safety Procedures: Detailed safety protocols and risk assessments

8. Appendix B - Required Forms: Templates for reports, timesheets, and other documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions








































Clauses
































Relevant Industries

Facility Management

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Hospitality

Office Services

Public Sector

Transportation

Relevant Teams

Legal

Operations

Procurement

Compliance

Health and Safety

Commercial

Quality Assurance

Risk Management

Facilities Management

Contract Administration

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Contract Manager

Legal Counsel

Compliance Officer

Health and Safety Manager

Operations Manager

Business Development Manager

Quality Assurance Manager

Site Supervisor

Project Manager

Commercial Director

Risk Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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