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The Staff Confirmation Letter is commonly used in Belgian business practice as a formal document to confirm employment terms following verbal agreements or successful job negotiations. It serves as an intermediate step between an offer letter and a full employment contract, particularly useful in situations where a detailed employment contract will follow at a later date or where the employment terms are straightforward enough not to require a comprehensive contract. The document must comply with Belgian employment law requirements, including those set out in the Employment Contracts Act and relevant Collective Labour Agreements. It typically includes essential information such as job title, salary, working hours, start date, and basic terms and conditions, while maintaining a more concise format than a traditional employment contract. This type of document is particularly common in professional services and corporate environments in Belgium, where it helps ensure clarity and legal compliance in employment relationships.

1. Company Details and Letterhead: Official company letterhead with full legal name, registered address, and company registration details

2. Employee Personal Information: Full name, address, and national registration number of the employee

3. Position and Department: Job title, department, and reporting relationship

4. Employment Start Date: Confirmed start date of employment and any probationary period if applicable

5. Working Hours and Location: Specification of full-time/part-time status, regular working hours, and primary work location

6. Compensation Package: Base salary, payment frequency, and any guaranteed bonuses

7. Acknowledgment and Signatures: Space for both employer and employee signatures with date