The Maternity Letter To Employer is a crucial document required under Austrian employment law when an employee becomes pregnant. It must be submitted to formally notify the employer of the pregnancy and initiate the protected status that comes with maternity under the Mutterschutzgesetz. This document triggers various legal obligations for the employer, including workplace safety assessments and the observation of mandatory protection periods. The letter typically includes medical certification (Mutter-Kind-Pass), confirms the expected delivery date, and outlines the intended maternity leave periods. It serves as the foundation for subsequent maternity-related communications and ensures compliance with Austrian maternal protection regulations.
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1. Employee and Employer Details: Full names and addresses of both parties, including employee ID number if applicable
2. Subject Line: Clear indication that this is a pregnancy notification and maternity leave request
3. Pregnancy Notification: Formal notification of pregnancy and expected date of delivery
4. Maternity Protection Period: Specification of the mandatory protection periods (8 weeks before and 8 weeks after birth)
5. Intended Leave Dates: Proposed start and end dates for maternity leave
6. Current Work Situation: Brief description of current role and any potential workplace hazards
7. Legal Rights Reference: Reference to relevant sections of the Mutterschutzgesetz regarding employment protection
8. Closing: Professional closing with signature and date
1. Health Considerations: Include if there are specific health concerns or medical recommendations that affect work duties
2. Flexible Working Request: Include if requesting modified working arrangements before maternity leave
3. Handover Planning: Include if proposing a handover plan for work responsibilities
4. Return to Work Intentions: Include if wanting to indicate preliminary plans for return to work after maternity leave
5. Additional Benefits: Include if addressing company-specific maternity benefits beyond statutory requirements
1. Medical Certificate: Doctor's confirmation of pregnancy and expected delivery date (Mutter-Kind-Pass)
2. Risk Assessment Form: If applicable, workplace risk assessment documentation
3. Current Job Description: Optional attachment detailing current responsibilities for handover planning
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