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The Maternity Letter to Employer is a crucial document in Hong Kong's employment landscape, designed to formally communicate an employee's pregnancy status and maternity leave arrangements to their employer. This document is required when an employee needs to notify their employer of their pregnancy and intention to take maternity leave, as mandated by Hong Kong's Employment Ordinance. The letter typically needs to be submitted once pregnancy is confirmed and the expected date of confinement is known, ideally providing sufficient notice for workplace planning. It should align with Hong Kong's statutory requirements, which currently provide for 14 weeks of maternity leave, and include essential information such as the expected due date, proposed leave dates, and return-to-work plans. This document serves as a formal record of notification and helps initiate the process of arranging maternity benefits and workplace accommodations.

1. Sender's Details: Full name, employee ID (if applicable), position/department

2. Date: Date of the letter

3. Recipient's Details: Employer's name, title, and company address

4. Subject Line: Clear indication that this is a pregnancy notification and maternity leave request

5. Pregnancy Notification: Formal announcement of pregnancy and expected due date

6. Maternity Leave Details: Proposed start and end dates of maternity leave, total duration

7. Statutory Entitlements: Reference to relevant entitlements under Hong Kong law

8. Handover Arrangements: Brief outline of work handover plans

9. Return to Work: Expected return to work date

10. Closing: Professional closing and signature