The Maternity Letter to Employer is a crucial document used in Swiss employment contexts when an employee needs to formally notify their employer of pregnancy and request maternity leave. This document is required to initiate the maternity leave process and ensure compliance with Swiss federal regulations, which mandate 14 weeks of paid maternity leave and provide specific protections for pregnant employees and new mothers. The letter serves multiple purposes: it provides official notification of pregnancy, documents the intended leave dates, requests any necessary workplace accommodations, and outlines preliminary return-to-work plans. This formal communication helps ensure proper planning for both employer and employee while protecting the rights guaranteed under Swiss employment law and social insurance regulations.
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1. Employee and Employer Details: Full names, addresses, and relevant employee information including position and employment duration
2. Pregnancy Announcement: Formal notification of pregnancy and expected due date, supported by medical documentation
3. Planned Leave Dates: Specific start and end dates for maternity leave, accounting for the statutory 14-week period
4. Current Work Arrangements: Overview of current role and responsibilities that may need adjustment during pregnancy
5. Health and Safety Considerations: Any specific workplace adjustments needed during pregnancy based on medical advice
6. Return to Work Intent: Intended date of return to work and any requests for flexible arrangements upon return
1. Handover Plan: Include when the role requires significant handover of responsibilities
2. Breastfeeding Arrangements: Include if planning to continue breastfeeding after return to work
3. Part-time Return Request: Include if requesting modified working hours upon return
4. Extended Leave Request: Include if requesting additional unpaid leave beyond the statutory period
5. Medical Accommodations: Include if specific medical conditions require workplace accommodations during pregnancy
1. Medical Certificate: Doctor's confirmation of pregnancy and expected due date
2. Current Job Description: Overview of current role and responsibilities
3. Medical Requirements: Any specific medical documentation regarding workplace adjustments or accommodations
4. Handover Documentation: Detailed plan for handling work responsibilities during absence
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Human Resources
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