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Extension Of Time Letter for United Arab Emirates

Extension Of Time Letter Template for United Arab Emirates

An Extension of Time (EOT) letter is a formal document used in UAE construction and development projects to request additional time for project completion due to justified delays. Operating within the framework of UAE Federal Law No. 5 of 1985 (Civil Code) and relevant emirate-specific regulations, this document serves as an official communication between the contractor and the employer/client to document delay events, analyze their impact on the project timeline, and request a formal extension of the completion date. The letter must comply with UAE legal requirements and typically includes detailed supporting evidence, delay analysis, and references to specific contract provisions.

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What is a Extension Of Time Letter?

The Extension of Time Letter is a crucial document in UAE construction and development projects, used when circumstances beyond the contractor's control necessitate an extension to the project completion date. This document is particularly relevant in the UAE market where complex construction projects often face challenges due to various factors including weather conditions, supply chain issues, or regulatory changes. The letter must be drafted in accordance with UAE Federal Law No. 5 of 1985 (Civil Code) and should include comprehensive documentation of delay events, their impact analysis, and supporting evidence. It serves as both a contractual and legal document, potentially affecting project timelines, costs, and contractual obligations. The Extension of Time Letter is typically submitted as per the contract's notification requirements and forms a crucial part of project documentation for potential dispute resolution or claims.

What sections should be included in a Extension Of Time Letter?

1. Letter Reference and Date: Project reference number, contract reference, and date of the letter

2. Addressee Details: Full name, title, and address of the recipient (typically the Employer or Engineer)

3. Subject Line: Clear indication that this is an Extension of Time request with project reference

4. Contract Reference: Reference to the specific contract clause(s) under which the EOT is being requested

5. Project Details: Brief description of the project and current completion date

6. Delay Event Description: Detailed description of the event(s) causing the delay

7. Impact Analysis: Explanation of how the delay event affects the critical path and project timeline

8. Extension Request: Specific number of days requested for extension with justification

9. Legal Basis: Reference to relevant contract clauses and UAE laws supporting the extension request

10. Closing Statement: Formal request for review and approval of the extension

What sections are optional to include in a Extension Of Time Letter?

1. Cost Impact Statement: Include when the delay events have associated cost implications that need to be addressed

2. Mitigation Measures: Description of steps taken to minimize delay impact, include when significant mitigation efforts were implemented

3. Force Majeure Declaration: Include when the delay is caused by force majeure events as defined in the contract

4. Previous Correspondence Reference: Include when there have been prior communications regarding the delay event

5. Concurrent Delay Analysis: Include when there are multiple delay events occurring simultaneously that need to be addressed

What schedules should be included in a Extension Of Time Letter?

1. Schedule A - Delay Event Timeline: Detailed chronological listing of delay events and their duration

2. Schedule B - Updated Programme: Revised project schedule showing the impact of the delay events

3. Schedule C - Supporting Documentation: Relevant correspondence, photographs, weather records, or other evidence supporting the delay claim

4. Schedule D - Delay Analysis Report: Technical analysis showing the impact of the delay on the critical path

5. Schedule E - Notice Records: Copies of all delay notices issued in accordance with the contract requirements

6. Schedule F - Expert Reports: Any third-party expert analysis or reports supporting the delay claim

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Construction

Infrastructure Development

Real Estate

Oil & Gas

Energy

Manufacturing

Industrial Development

Mining

Transportation

Utilities

Commercial Development

Telecommunications

Relevant Teams

Legal

Project Management

Construction

Commercial

Contract Administration

Planning

Operations

Risk Management

Technical Services

Claims

Document Control

Relevant Roles

Project Manager

Construction Manager

Contract Manager

Legal Counsel

Project Director

Site Engineer

Planning Engineer

Claims Manager

Commercial Manager

Project Control Manager

Construction Director

Technical Director

Chief Executive Officer

Operations Manager

Risk Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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