The Extension Of Time Letter is a crucial document in Saudi Arabian construction and development projects when circumstances necessitate an adjustment to the original project timeline. It is used when delays occur due to factors such as force majeure events, changes in scope, unexpected site conditions, or other justified causes recognized under Saudi law. The letter must be drafted in compliance with Saudi Arabian legal requirements, including the Government Tenders and Procurement Law for public projects and Sharia Law principles. It typically includes detailed justifications, supporting documentation, and impact analyses. The document serves as both a formal request and a legal record, potentially affecting contractual rights and obligations. Time extensions in Saudi Arabia require careful documentation due to the strict regulatory environment and the need to maintain clear audit trails for project modifications.
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1. Letter Header: Formal letterhead, date, reference number, and recipient details including full name, title, and organization
2. Subject Line: Clear indication that this is an Extension of Time Request for [Project Name] - Contract Reference [Number]
3. Contract Reference: Details of the original contract including contract number, date, and project description
4. Current Status: Brief overview of current project status and completion percentage
5. Extension Request: Specific time extension being requested with clear start and end dates
6. Justification: Detailed explanation of the reasons for delay, referencing relevant contract clauses and force majeure events if applicable
7. Impact Analysis: Description of how the delay affects the critical path and overall project timeline
8. Mitigation Measures: Description of steps taken or proposed to minimize the delay impact
9. Closing: Formal request for approval and signature block
1. Cost Implications: Include when the time extension has associated cost impacts that need to be addressed
2. Additional Resource Requirements: Include when the extension requires changes to resource allocation or additional resources
3. Third-Party Delays: Include when delays are attributed to third-party actions or omissions
4. Weather-Related Impacts: Include when weather conditions are a significant factor in the delay
5. Government Authority Delays: Include when delays are due to government bodies or regulatory approval processes
1. Schedule A - Delay Events Timeline: Chronological listing of delay events with dates and impact duration
2. Schedule B - Updated Project Schedule: Revised project schedule showing the impact of the delay and new completion dates
3. Schedule C - Supporting Documentation: Compilation of relevant correspondence, notices, and evidence supporting the delay claims
4. Schedule D - Progress Photographs: Visual evidence of project status and delay causes where applicable
5. Schedule E - Technical Reports: Any relevant technical reports or expert opinions supporting the extension request
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure
Oil & Gas
Real Estate Development
Industrial Development
Healthcare Construction
Education Construction
Transportation
Public Works
Commercial Development
Residential Development
Energy
Mining
Manufacturing
Relevant Teams
Legal
Project Management
Construction
Commercial
Contract Administration
Planning
Project Controls
Operations
Risk Management
Technical Services
Claims
Document Control
Relevant Roles
Project Manager
Construction Manager
Contract Administrator
Project Director
Commercial Manager
Claims Manager
Planning Engineer
Project Control Manager
Site Manager
Legal Counsel
Quantity Surveyor
Construction Director
Technical Director
Chief Executive Officer
Operations Manager
Risk Manager
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