The Extension of Time Letter is a crucial document in New Zealand's construction industry, used when circumstances beyond a contractor's control impact project completion dates. This document is typically required when events such as unexpected site conditions, weather events, design changes, or other qualifying delays affect the project timeline. The letter must comply with New Zealand's Construction Contracts Act 2002 and should be submitted according to contractual timeframes. It serves as both a formal notification and a detailed request, including specific information about the delay event, its impact on the critical path, and proposed mitigation measures. The document is essential for maintaining proper contract administration and protecting the parties' rights under New Zealand law.
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1. Contract Reference Details: Identification of the relevant contract, project name, and contract number
2. Delay Event Description: Clear description of the event(s) causing the delay
3. Extension Period: Specific statement of the additional time being requested
4. Contractual Basis: Reference to relevant contract clauses that provide for extension of time
5. Impact Analysis: Explanation of how the delay event affects the critical path and project timeline
6. Mitigation Measures: Description of steps taken or proposed to minimize the delay
1. Cost Implications: Include when the delay event also results in additional costs that need to be addressed
2. Multiple Event Analysis: Include when the extension request relates to multiple delay events that need to be analyzed separately
3. Updated Programme: Include when significant changes to the project schedule need to be communicated
4. Previous Extensions: Include when referencing previous extension requests or cumulative delays
1. Delay Event Timeline: Detailed chronological record of the delay event(s) and their impact
2. Supporting Documentation: Relevant photographs, correspondence, weather records, or other evidence supporting the delay claim
3. Updated Programme Schedule: Gantt charts or similar showing the original vs delayed programme
4. Critical Path Analysis: Detailed analysis showing how the delay affects the project's critical path
5. Relevant Correspondence: Copies of relevant previous communications regarding the delay event
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure
Commercial Property
Residential Development
Industrial Development
Mining
Energy
Transportation
Public Works
Healthcare Construction
Relevant Teams
Legal
Project Management
Construction
Commercial
Contract Administration
Planning
Risk Management
Project Controls
Operations
Claims Management
Relevant Roles
Project Manager
Construction Manager
Contract Administrator
Site Manager
Project Director
Commercial Manager
Claims Manager
Planning Engineer
Construction Lawyer
Quantity Surveyor
Project Controls Manager
Risk Manager
Construction Supervisor
Project Coordinator
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