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The Reference Letter For Employee is a vital document in South African employment practice, commonly used when employees transition between jobs or require verification of their employment history. It must be drafted in accordance with South African labor laws, including the Labour Relations Act, Basic Conditions of Employment Act, and POPIA. The letter typically contains verified information about the employee's tenure, responsibilities, performance, and conduct during their employment period. While maintaining professionalism and accuracy, it should avoid discriminatory language or unfair statements that could violate employment equity legislation. The document serves multiple purposes: it helps potential employers make informed hiring decisions, provides employees with formal recognition of their service, and protects employers by maintaining proper documentation of employment relationships.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: 'To Whom It May Concern' or specific recipient details if known

3. Employee Identification: Full name of employee and their ID number (if permitted by employee)

4. Employment Period: Precise dates of employment from start to end

5. Position Details: Job title(s) held and brief description of main responsibilities

6. Performance Assessment: Brief, factual assessment of the employee's performance and skills

7. Reason for Leaving: Brief, neutral statement about why the employment ended (if appropriate)

8. Contact Information: Reference provider's name, position, and contact details

9. Signature Block: Formal signature section with date and company details