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General Meeting Resolution

General Meeting Resolution Template for South Africa

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution for our upcoming AGM scheduled for March 15, 2025, which will cover the appointment of two new directors, approval of annual financial statements, and declaration of a final dividend for our JSE-listed manufacturing company."

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Document background
A General Meeting Resolution is a crucial corporate governance document used in South African companies to formally record decisions made by shareholders during general meetings. It is required whenever shareholders need to make decisions on matters such as changes to the company's constitution, major corporate actions, appointment or removal of directors, or approval of financial statements. The document must comply with the Companies Act 71 of 2008 and include specific details about the meeting's validity, attendance, and voting outcomes. These resolutions can be either ordinary (requiring 50% plus one vote) or special (requiring 75% of voting rights), depending on the nature of the decision being made. The document serves as legal evidence of the company's decision-making process and forms part of its permanent records.
Suggested Sections

1. Company Details: Full legal name of the company, registration number, and registered address

2. Meeting Details: Date, time, location (physical or virtual) of the meeting

3. Attendance and Quorum: List of attendees, confirmation of quorum requirements being met

4. Notice and Compliance: Confirmation that proper notice was given or waived in accordance with the Companies Act and company's MOI

5. Chairperson: Identification of the meeting's chairperson and confirmation of their appointment

6. Resolutions: Clear statement of each resolution voted upon, including whether it is an ordinary or special resolution

7. Voting Results: Record of votes cast for each resolution (for, against, abstentions)

8. Closure: Formal closing of the meeting and signature block for the chairperson

Optional Sections

1. Proxy Representations: Required when shareholders are represented by proxies at the meeting

2. Conflicts of Interest: Required when any directors or shareholders need to declare conflicts regarding the matters being voted on

3. Electronic Participation: Required when the meeting is conducted wholly or partially through electronic means

4. Dissenting Votes: Required when there are shareholders who wish to record their dissenting votes in detail

5. Related Party Considerations: Required when resolutions involve related party transactions

Suggested Schedules

1. Attendance Register: Detailed list of all attendees, including shareholders, directors, and invited guests

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Supporting Documents: Any relevant documents referenced in the resolutions or required to give effect to the resolutions

4. Notice of Meeting: Copy of the notice that was sent to convene the meeting

5. Voting Results Schedule: Detailed breakdown of voting results for each resolution, if not included in main text

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



























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Relevant Industries

Financial Services

Mining and Resources

Manufacturing

Retail

Technology

Healthcare

Real Estate

Telecommunications

Professional Services

Energy

Agriculture

Transportation and Logistics

Construction

Education

Non-Profit Organizations

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Support

Administrative Services

Risk Management

Executive Office

Investor Relations

Regulatory Affairs

Relevant Roles

Company Secretary

Legal Counsel

Corporate Governance Officer

Chief Executive Officer

Chief Financial Officer

Director of Legal Affairs

Compliance Officer

Board Director

Chairman of the Board

Corporate Attorney

Regulatory Affairs Manager

Risk Manager

Investor Relations Manager

Administrative Officer

Records Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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