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General Meeting Resolution

General Meeting Resolution Template for United Arab Emirates

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution for our UAE-based private limited company's annual general meeting scheduled for March 15, 2025, which will cover the approval of financial statements, dividend declaration, and appointment of new board members."

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Document background
The General Meeting Resolution is a crucial corporate governance document used in the United Arab Emirates to formally record and validate decisions made during shareholders' general meetings. It is required under UAE Federal Law No. 32 of 2021 and must be prepared whenever a company holds an ordinary or extraordinary general assembly. The document serves multiple purposes: it validates the meeting's compliance with legal requirements, records shareholder participation and voting, and officially documents corporate decisions. A General Meeting Resolution is particularly important for maintaining corporate records, demonstrating regulatory compliance, and protecting shareholder interests. It may be required by various stakeholders including regulators, banks, auditors, and potential investors, and must be maintained in the company's records as per UAE law.
Suggested Sections

1. Meeting Details: Date, time, venue/platform of the meeting, and type of meeting (ordinary/extraordinary general assembly)

2. Company Information: Full legal name of the company, registration number, and registered address

3. Attendance and Quorum: List of shareholders present (in person or by proxy), total shares represented, and confirmation of quorum requirements being met

4. Chairman and Secretary: Identification of the meeting's chairman and appointed secretary

5. Notice and Convening: Confirmation that proper notice was given in accordance with the law and articles of association

6. Agenda Items: List of all matters to be discussed and voted upon as included in the meeting notice

7. Deliberations: Summary of key discussions on each agenda item

8. Voting Results: Record of votes cast and resolutions passed, including voting percentages

9. Closure: Time of meeting conclusion and signature block for chairman and secretary

Optional Sections

1. Special Resolution Items: Required when the meeting includes matters requiring special resolution (75% majority) such as capital changes or amendments to articles

2. Regulatory Declarations: Required when resolutions need specific regulatory acknowledgments or declarations

3. Electronic Meeting Provisions: Required for virtual or hybrid meetings, detailing the electronic platform and participation mechanisms

4. Minority Shareholder Statements: Include when minority shareholders request specific statements or objections to be recorded

5. Corporate Representative Attestations: Required when corporate shareholders are represented by authorized representatives

Suggested Schedules

1. Attendance Register: Detailed list of all attendees, including shareholders, proxies, and their respective shareholdings

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Supporting Documents: Any documents referenced in the resolutions (e.g., financial statements, auditor reports)

4. Voting Records: Detailed breakdown of votes cast for each resolution

5. Notice of Meeting: Copy of the original meeting notice and proof of distribution

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Banking and Financial Services

Real Estate and Construction

Manufacturing

Retail and Consumer Goods

Technology and Communications

Healthcare

Energy and Utilities

Transportation and Logistics

Professional Services

Hospitality and Tourism

Media and Entertainment

Education

Insurance

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Affairs

Shareholder Relations

Corporate Affairs

Risk Management

Executive Office

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Legal Counsel

Corporate Governance Officer

Board Secretary

Compliance Officer

Chief Legal Officer

Director of Legal Affairs

Corporate Affairs Manager

Shareholder Relations Manager

Board Member

Managing Director

Chief Financial Officer

Risk Management Officer

Regulatory Compliance Manager

Industries





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